Job Title: Executive Assistant to the CEO
Company: Island Club at North Captiva

Overview:
The Island Club at North Captiva is seeking a meticulous and organized Executive Assistant to provide high-level support to the CEO. This role requires exceptional attention to detail, adept schedule management, and the ability to oversee tasks and projects efficiently. As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the CEO's time is optimized and operational processes run smoothly.

Responsibilities:

• Calendar Management: Maintain and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with precision and foresight.
• Task Coordination: Organize and prioritize tasks for the CEO, ensuring deadlines are met and critical projects progress seamlessly.
• Communication Handling: Act as the primary point of contact for internal and external communications directed to the CEO, demonstrating professionalism and discretion in all interactions.
• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO, maintaining accuracy and alignment with company standards.
• Project Oversight: Support the planning and execution of strategic projects and initiatives, conducting research, coordinating with stakeholders, and tracking progress to ensure objectives are met.
• Meeting Facilitation: Attend meetings alongside the CEO, taking minutes, following up on action items, and ensuring effective communication and collaboration among participants.
• Information Management: Maintain organized and accessible filing systems, databases, and records relevant to the CEO's responsibilities, ensuring information is readily available as needed.
• Issue Resolution: Proactively identify and address challenges, inefficiencies, or conflicts in workflow, offering solutions and recommendations to support the CEO's decision-making process.
• Confidentiality Assurance: Handle sensitive information with the utmost confidentiality and discretion, safeguarding the CEO's privacy and maintaining trust and integrity in all interactions.
• Ad Hoc Support: Provide additional administrative assistance and support to the CEO as required, demonstrating adaptability and willingness to assist with various tasks and projects.

Requirements:

• Bachelor's degree in business administration, management, or a related field, or equivalent experience.
• Proven track record as an executive assistant or similar role, preferably supporting C-level executives.
• Strong organizational skills and acute attention to detail, with the ability to manage multiple priorities and deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite and other relevant software applications, with the capacity to quickly learn new tools and technologies.
• Previous experience in project management or coordination is highly desirable.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexibility and adaptability to accommodate changing priorities and business needs.
• Knowledge of the hospitality industry or resort management is advantageous.
• Ability to work both independently with minimal supervision and collaboratively as part of a team.

Benefits:

• Competitive salary commensurate with experience.
• Generous paid time off and holiday allowance.
• Opportunities for professional development and career advancement within the company.

Application Process:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the position. Successful applicants will be contacted for further interviews. We look forward to receiving your application!

Job Types: Full-time, Part-time

Ability to Relocate:

• Saint James City, FL 33956: Relocate before starting work (Required)

Work Location: In person