At Nickerson we owe our success to people and processes. An administrative assistant is the key supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have extensive experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Responsibilities

• Work with sales manager, salespeople and divisional manager to type quotes, fill in the forms for direct bids review bids with great details and be responsible for reviewing and maintaining our contracts.
• Provide administrative support to senior leaders, divisional managers, and estimating including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, mail and faxes.
• Provide front-desk coverage by managing a busy, multiline phone system (developing a quarterly schedule) , greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Maintain salesforce our contact database, and internal employee list,
• Assist in marketing, working with the sales manager and outside consultants to source and gather the information needed for campaigns.
• Plan, organize, and schedule company meetings in the office, off-site, and all conventions.
• Coordinate travel arrangements for employees

Required skills and qualifications

• Proven administrative experience.
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems.
• Strong work ethic
• Ability to multi-task and work for multi people
• Math skills

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management executing office administration functions
• Experience developing internal processes and filing systems.
• Comfortable handling confidential information
• Salesforce
• Excel
• Working in public bidding and/ or in the construction industry

Job Type: Full-time

Pay: $31.25 - $33.65 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person