The Executive Assistant provides high-level and broad C Suite level support. This position reports to an Executive-Level Officer in the organization. 

Essential Duties & Responsibilities:

Corporate:

• Coordinate daily calendars: Plan appointments and events.
• Act as the point of contact between clients, executives, and employees.
• Create regular reports and update internal databases including Password management through Last Pass.
• Make travel arrangements.
• Manage phone calls, emails, and regular mail.
• Respond promptly to executive queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Perform other duties and responsibilities as assigned.

Personal:

• Coordinate travel arrangements for executives and families with corporate travel agents, personal agents, and pilots.
• Set up personal appointments for executive and family
• Set up personal accounts, pay all bills and charities.
• Manage live events and other ticket management. Tracking, paying transferring etc.
• Support executive and family with clerical and personal duties as needed.

Requirements:

• A High School Diploma is required, but a Bachelor’s degree is preferred
• Five (5) years of experience supporting executive management, preferably in a C Suite environment
• Ability and availability to work extended hours including nights, and weekends as needed by the Executive. Proven work experience as a Senior Executive Assistant
• Strong communication skills (via phone, email, chat, text, and in-person)
• Experience exercising discretion and confidentiality with sensitive company and personal information
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines
• Professional appearance and demeanor
• Solid experience with office management systems, ERPs and MS Office, private air travel management, Last Pass, BILL, Ticketing software and Apple iPhones and iPads
• Solid experience with online calendars and cloud systems
• Excellent organizational and problem-solving skills with an ability to think proactively and prioritize work
• Notary preferred
• Minimal travel as needed

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