POSITION SUMMARY:

New York Film Academy Youth Summer Camps is looking for an organized, enthusiastic, and Microsoft suite-savvy Office Assistant to help support the Youth Office Staff and contribute to a safe, fun, and educational experience for our campers.

New York Film Academy’s Youth Summer Camps provide intensive programs in filmmaking, acting, screenwriting, animation, game design, and photography for campers of ages 10 to 17 years old. ame design, animation, and photography for campers of ages 10 to 17 years old.

Effective Date: June 19, 2024 - August 23, 2024

REPRESENTATIVE RESPONSIBILITIES:

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The day-to-day duties required of this position may vary due to the fast paced and ever-changing environment.

• Support Youth Office, Youth Equipment & TA Manager, Post Department, Edit Lab and Residential/ Activity Director

• Obtain and organize attendance for each class

• Provide administrative assistance to the day-to-day operation and coordination of the Youth Summer Camps, on-campus and on-line

• Distribute weekly schedules to instructors

• Assist with orientation and final screenings

• Assist with day to day contact with parents and campers in non-emergency situations

• Preform Receptionist duties

• Assist with program start dates and graduation preparation

• Organize and maintain Youth Office supplies and materials

• Respond to any inquiries by phone or email from campers, parents or staff in timely manner

• Assist with other duties as assigned by Youth Camp Director, Assistant Director, or Senior Administration

KNOWLEDGE AND COMPETENCIES:

• Ability to work with diverse groups of campers, staff, and community members

• Strong organizational, administrative and communication skills

• Excellent judgment with the ability to manage highly sensitive and confidential information.

• Excellent time management skills

• Ability to problem solve

• Excellent written and verbal communication skills.

• Strong customer service skills with the ability to meet and serve the public, both in person and by telephone, tactfully and effectively

• Ability to work well in a team atmosphere

• Perform basic math

• Understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions

EXPERIENCE, EDUCATION, CERTIFICATION:

• High School/GED required.

• Experience working in a fast-paced multi-tasking results driven environment with attention to detail.

• Experience and comfortability with campers ages 10-17

• Intermediate proficiency with Microsoft Suites and Google Suites.

REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:

The following machines, tools, equipment and / or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/ or software used will vary.

• Zoom

• Microsoft Office Suite - Word, Excel, Power Point

• Google Suite Google Docs, Sheets, Slides, Drive, Mail

• Apple Products (i.e. Mac, iPad, etc.)

• Office equipment including, but not limited to computer, phone, fax machine copier, and calculator.

ENVIRONMENTAL / ATMOSPHERIC WORKING CONDITIONS:

The following environmental / atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.

• Office Environment

• Ability to lift, carry, push and/or pull documents/boxes weighing up to 25 lbs

• Ability to climb a ladder, standing, bending and stooping

• Sit for long/high periods of time to perform various computer/administrative tasks

• Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard and other office equipment

• Minimal travel as needed

• Verbally and effectively communicate utilizing face-to-face contact and telephones