21 Executive Assistant Jobs in Novi, MI
NESCO Resource is Hiring an Executive Assistant Near Novi, MI
Position SummaryThis position will support a variety of Exec. Administrative tasks such as extensive calendaring, travel management (both domestic & international) and occasional PowerPoint presentations for a meticulous C-suite level executive with an arduous work ethic. Role requires incumbent to be extremely computer savvy with advanced level skills for preparing reports and correspondence. Incumbent will work with confidential information on a regular basis, so acute business acumen is paramount. This role will also receive visitors, coordinate conference (and video) calls, schedule meetings, route approvals and represent Exec. leadership using discretion on their behalf.
Job Responsibilities
- Arrange for domestic and international business and travel schedules for numerous employees including upper management, proactively coordinating the pre-planning of trips with various internal functions, while maintaining each individual's personal agenda.
- Organize agendas and make arrangements for the Executive while managing, coordinating, and complementing senior management's time and promoting the corporate image by representing the organization internally and externally.
- Maintain and update the tracking system or department related databases including financial documents.
- Ability to expedite passports, visas, welcome letters and other international entry rules for many sites.
- Prepare and compose basic correspondence, reports, and memorandums from instructions of the supervisor, using more advanced features in several computer programs such as word processing, spreadsheet, and graphic software.
- Budget responsibility for all costs associated with departmental supplies. Includes order preparation, tracking, and annual budgeting of costs.
- Prepare internal and external presentations through several refinement cycles into final document form for review by upper management, including board of directors.
- Submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when approving or denying such reports.
- Knowledge of SAP and functions. Familiarity of SAP and ability to create and route purchase requisitions and orders to the correct department heads, skill to modify SAP account profiles and creation of new user account.
- Submits reports specific to supervisor's staff schedules and cost center transactions, maintaining this information on hand for direct communication.
- Schedule and maintain calendar appointments, set up meetings and prepare, type, and distribute itineraries.
- Order supplies and maintain office equipment.
- Set up and maintain file system; carry out routine office procedures, such as photocopying, filing, etc.
- Organize incoming visitor's travel and sustain a relationship between visitor and face of the company.
- Advanced Microsoft PowerPoint, Excel, Word, and Outlook skills.
- 7 years of related Exec. Administrative experience
- Experience working with C-suite level executives is required
- Must have advanced level MS Office experience
- Previous experience booking international travel required
- Must have considerable knowledge of principles and practices of executive administration.
- Strong oral and written communication skills and excellent interpersonal skills critical
- Must have technical aptitude with the ability to engage in a variety of project work
- Ability to maintain official documents/ records and recognizing confidentiality of sensitive information critical
Hybrid work schedule – work 3 days in the office and 2 from home. This position will sit in Novi, MI.
Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.
Job Summary
Full Time
$71k-90k (estimate)
05/13/2023
06/30/2024
nescoresource.com
Cleveland, OH
1,000 - 3,000
Related Companies
The job skills required for Executive Assistant include Presentation, Planning, Leadership, PowerPoint, Written Communication, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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