ESSENTIAL DUTIES & RESPONSIBILITIES

• Schedules appointments and keeps executive and department informed of meetings, events and matters of importance.
• Coordinates meetings, travel arrangements and other business-related functions.
• Prepares and assembles correspondence, reports, forms and presentations on behalf of executive or department.
• Maintains department budget, processes third party vendor invoices for payment, coordinates periodic accruals for accounting purposes and prepares, reconciles expense reports.
• Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
• May develop tools and materials to better support executive and department in handling administrative tasks.
• Opens, sorts and distributes incoming correspondence such as faxes, mail and email.
• Maintains executive and department files and retrieves documents, records and reports.
• Monitors, answers, screens and routes executive and department communications.

REQUIREMENTS

• High school diploma or equivalent or relevant, equivalent experience and/or education.
• Minimum of five (5) years of responsible, executive administrative work experience.
• Highly proficient in all Microsoft applications.
• Strong organizational and follow-up skills.
• Excellent oral and written communication skills.
• Ability to apply critical thinking and make decisions quickly and efficiently with minimal supervision.
• Resourceful and takes initiative.
• Superior planning and time management skills.
• Strong attention to detail. 
• Polished, positive and professional demeanor.
• Demonstrated ability to compile relevant information, analyze data and draw conclusions.
• Ability to communicate with individuals at all levels within and outside the Company.
• Ability to use standard office equipment.
• Ability to adjust schedule and/or work overtime when necessary.
• Ability to maintain a high level of confidentiality. 
• Ability to handle multiple interruptions and adjustments to priorities throughout the day.
• Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas.