Description

Essential Duties of the Position:

• Coordinate the accounts payable and accounts receivable function.
• Provide administrative support to the Chief Financial Officer.
• Responsible for coordinating accounts payable function and distributing payments.
• After approval, process expense requests in accounting and banking systems as check payments or electronic payments
• Reviews relevant documentation support and approval prior to payment
• Answers all vendor inquiries – Obtains and maintains all vendor files including W9s and EFT forms.
• Maintains all accounts payable reports, spreadsheets, and accounts payable files
• Reviews check requests from departments for appropriate documentation and approvals; distributes payments and/or documentation to requesting departments.
• Periodically reviews invoice expense coding and make recommendations for updates to CFO.
• Track and report expenditures against departmental and project budgets.
• Responsible for coordinating accounts receivable function.
• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Prepare bills, invoices and bank deposits
• Prepare special reports and account analyses as assigned by the CFO.
• Contribute to effective team management of all problems, issues, and opportunities.
• Other duties as assigned.

Requirements

• Bachelor's degree in Business, Finance, Accounting, or the equivalent.
• Two (2) years related experience in an accounting or finance position. 
• Not-For-Profit experience is preferred.
• Experience with financial systems accounting; knowledge of Sage software is a plus.
• Advanced Excel skills required. 
• Strong detail orientation, mathematical and analytical skills are a must.
• Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside the organization.
• High energy and passion for the Museum’s mission.
• Exceptional computer literacy skills and familiarity with development related databases. 
• Strong organizational and time management skills with exceptional attention to detail.
• A willingness and ability to work some evenings and weekends is essential.