About us

Born from a passion for helping business owners reclaim the joy and freedom of entrepreneurship, MPowered Business helps owners and organization leaders grow and expand their own empowered business through mentorship, coaching and project management. As a growing business, you also need the back office support MPowered Business provides. From bookkeeping and VA services to HR support to marketing, we become your back office.

The MPowered Business Executive Assistant will perform a wide range of administrative and office support activities to aid the owner and other team members in the efficient operation of the business and to provide world-class service to clients of MPowered Business.

What We Offer

• Professional environment
• Team focus
• Open-door management
• Entrepreneurial spirit
• Commitment to work-life balance
• Calm, beautiful workplace
• Paid Time Off & Holidays
• Free weekends

Responsibilities

• Provides a world-class experience for clients, guests, teammates and associates of MPowered Business
• Supports client project work including phone calls, communication, meetings, follow up tasks, and reports
• Recommends, creates and follows standardized checklists and best practices for client interactions
• Manages business expense documentation and receipt records; customer billing, payments and Accounts Receivable follow-up including sending statements and reminders
• Serves as the primary contact for MPowered Business to greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answers and directs telephone calls, appropriately relays important information promptly and clearly
• Manages sensitive matters with an unwavering level of confidentiality
• Maintains a clean and organized office building
• Manages the owner’s appointment schedule and assists with planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements
• Sends meeting and training announcements and reminders to attendees via software, email, and phone calls/texts
• Accurately records and updates for each activity and all client requests and assignments.
• Assists the team with daily administrative duties and clerical tasks
• Completes a variety of administrative tasks that include composing and preparing correspondence; setting itineraries and agendas; compiling documents for meetings and trainings
• Prepares for meetings and training events, including printing and organizing meeting materials, keeping track of meeting progress and follow up items, preparing and revising correspondence and other documents
• Plans, coordinate, organizes various meetings, events, and celebrations
• Receives and sorts deliveries and mail
• Maintains offices supplies and other materials, reordering as needed.
• Picks up items, deliver documents, run errands as requested
• Supports other owner and team activities, tasks as requested

Requirements

• High School degree or equivalent
• A minimum of 3 years work experience
• Clean driving record
• Clear background check
• Proficiency with Microsoft Office, Word, and Excel
• QuickBooks Certified or willing to become certified
• Willingness and ability to quickly learn new software
• Effective organization skills
• Proven work ethic
• Strong verbal and written communication skills
• Good time management skills and ability to prioritize work

Job Type: Part-time

Pay: $8.00 - $13.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Application Question(s):

• To be considered for the position, you must complete the application on the following link: https://bit.ly/43ZSzOz

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

Work Location: In person