Staff Accountant

Oregon Community Foundation

Motus Recruiting and Staffing is proud to partner with the Oregon Community Foundation in its retained search for a Staff Accountant individual.

OVERVIEW OF STAFF ACCOUNTANT

The Staff Accountant is responsible for timely and accurately processing of invoices and expenses to ensure payments, posting cash and check donations to general ledger, and entry of all miscellaneous accounts receivable transactions, including non-cash donation proceeds. This role is also responsible for preparing annual 1099 taxes and AP audit data, and other various accounting duties. This role also provides backup for AP and grant payments.

OCF employees are expected to work a minimum of three days in the office. We are in the process of assessing eligibility for hybrid work schedules for our positions. After an initial training period of approximately two months, this position may be assessed as having an option to work remotely a portion of the week, increasing time in the office during peak seasons.

Job Location: Portland, OR. (Fully on-site)

• Compensation:$27.28/hr. to $35.90/hr. DOE.
• Work week hours estimated to be 37.5hrs. / week.
• Excellent benefit package includes generous paid time off, choice of medical and dental coverage, vision, outstanding 401k retirement plan, commuter and healthcare pre-tax savings accounts, employer-paid disability, and life. Employees have access to an Employee Assistance Plan, paid volunteer leave, professional development opportunities, and much more!

ESSENTIAL DUTIES AND RESPONSIBILITIES

A. Accounts Payable - Percentage of Time: 65%

• Review invoices for accuracy and appropriate documentation.
• Add invoices to Accounts Payable folder in record keeping system, assign general ledger codes, determine required approver(s), and send workflow routing for approval.
• Monitor workflow progress and enter approved invoices into accounting system.
• Process credit card expenses and out-of-pocket expense reimbursements.
• Process new contracts and send out tax identification verification with W-9s.
• Maintain electronic files for contracts and track contractors’ YTD contract balances.
• Initiate and prepare AP check payment workflows for processing Accounts Payable on a weekly basis.
• Prepare AP audit files as needed for annual audit cycles.
• Prepare annual form 1099s and process through the federal and state agencies.

B. Contribution and Accounts Receivable - Percentage of Time: 25%

• Post cash and check donations to general ledger.
• Enter all miscellaneous accounts receivable transactions including non-cash donation proceeds.

C. Additional Duties - Percentage of Time: 10%

• Provide back-up support for processing grants and scholarship payments.
• Provide back-up support for preparing daily checking account deposits and sending them to bank.
• Open daily mail with another staff person and accurately categorize and log checks into a spreadsheet.
• Provide support for Grant and Accounts Payable check delivery.
• Other duties as assigned.

EDUCATION AND EXPERIENCE

• Minimum four years’ related experience, including two years’ experience with analysis and reporting using Excel and financial systems; and a Bachelor’s degree in accounting; or an equivalent combination of work experience and education.
• Nonprofit accounting experience preferred.
• Payroll and benefit experience for accounting a plus but not required.
• Solid knowledge of accounting theory combined with accounting processing experience.
• Knowledge of higher-level analysis and projection tools used with accounting processes.
• Proficient in problem solving, analysis and uses appropriate level of judgment.
• Excellent working knowledge of MS Windows, Excel, Outlook, Word, Internet, and experience working in a network environment with an integrated database.
• Strong organizational skills: detail-oriented and accurate. Has ability to prioritize and manage several tasks efficiently, accurately, and timely; ability to meet multiple deadlines; ability to quickly shift priorities and adapt to change.
• Excellent attention to detail and follow-through. Reviews work and is proactive to ensure work completion.
• Strong communication skills: ability to convey information clearly and effectively, especially to those without a financial background.
• Strong analytical skills and ability to create scenarios for financial analysis.
• Able to maintain confidentiality of information and maintain discretion about confidential personnel information and decisions.
• Ability to work with minimal supervision as well as work effectively and cooperatively with other team members and staff from other departments.
• Cultural agility skills required to work with diverse groups of individuals.

ABOUT OREGON COMMUNITY FOUNDATION

Oregon Community Foundation (OCF) was founded in 1973 with a big mission: to improve the lives of all Oregonians through the power of philanthropy. In partnership with donors and volunteers, OCF works to strengthen communities in every county in Oregon through research, grantmaking, and scholarships. In 2023, OCF distributed more than $200 million in grants and scholarships. Individuals, families, businesses, and organizations can work with OCF to create charitable funds to support causes important to them.

OCF is an Equal Opportunity Employer with five offices throughout Oregon in Bend, Eugene, Medford, Portland, and Salem. Come join our team. To learn more, please visit: oregoncf.org.

OCF’S COMMITMENT TO EQUITY AND SAFETY

In addition to the specific job requirements for each position, all staffers are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict, and take action. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

All employees are asked to support a safe work environment by performing work duties safely and according to procedures. This includes reporting all injuries, illnesses, or accidents sustained while working to your immediate supervisor as soon as possible after the occurrence or within 24 hours of the injury, illness, or accident, and reporting any accident involving OCF vehicles, equipment, or other property, regardless of the nature of the accident, to your immediate supervisor as soon as possible after the accident.

About Motus Recruiting and Staffing, Inc.

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who recognize the importance of representation and actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about whom they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Job Type: Full-time

Pay: $27.28 - $35.90 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 4 years (Required)
• analysis and reporting: 2 years (Required)

Ability to Relocate:

• Portland, OR: Relocate before starting work (Required)

Work Location: In person