We are seeking a Part Time Event Coordinator to join our team! You will be responsible for organizing important events from conception through completion. This will be a Monday-Friday from 8am to 1pm (25 hrs/week) position. The Office Experience Specialist role is responsible for ensuring the employees’ day-to-day experience on the working floors is successful. Assist with the delivery of soft services and upkeep and set up of the office. Be the voice of the employee by listening and providing solutions to their requests. Assist with execution of local office meetings and events. 

*** This is a contract/temporary position.

Responsibilities:

• Ambassador and first point of contact for in-office employees and meeting stakeholders, ensuring users are aware of the resources available to be as productive as possible while working in the office, aware of all visitors and VIPs expected to be on the floor and anticipate their arrival

• Assist with planning and coordination of local in-office meetings and events

• Support the day-of execution for local meetings and events, serving as point of contact for meeting stakeholders. Proactively manage the general cleanliness and set up of meeting rooms. Maintain and troubleshoot AV equipment and where applicable, work closely with Tech ambassador.

• Verify accurate processing of reservations into workspace and meeting reservation tool (ServiceNow); pull daily and weekly reports for meetings and workspaces

• Conduct daily walkthroughs of each designated floor/space to assure everything is prepared in accordance to SLAs

• Communicate requests to appropriate support departments/vendors such as building management company, catering vendor, IT organization

• Receive and deliver all incoming packages; oversight of mail and shipping

Qualifications:

•  Strong customer service, people skills and ability to interact with diverse range of service providers

• Strong verbal/written communication, problem solving and organizational skills to support an environment driven by customer service and teamwork. Ability to build productive relationships with peers.

• Proficient Microsoft Office suite applications; workplace and meeting reservation platform knowledge a plus

• Ability to multitask and resolve multiple requests simultaneously

Pay Rate: $18 - $20 hourly rate

Benefits: Health insurance, dental, vision, and basic life insurance; 401(k) plan