JOB SUMMARYAs the Houston branch business continues to expand considerably, the Facilities Management Department's responsibility increases requiring more frequent assistance to support the business groups appropriately. The Facilities Coordinator will work closely with the Facilities Management team to coordinate facilities activities and perform a variety of administrative duties. This position provides a high level of general support and customer service to all employees within the company's Houston Branch Office. KEY ACCOUNTABILITIES Facilities, Document Retention, and Asset Control – 65%Assist Department Manager and Facilities administrator with remodels, repairs, relocations, and various projects in the office and Shataku.Coordinate the allocation of rent and depreciation expenses.Assist the Facilities administrator with working with architects to determine square footage for the allocation of rent.Serve as point of contact for vendors regarding the purchase and installation of new furniture, electrical and cabling.Work with building management regarding COIs for vendors, security clearance, and freight elevator clearance.Serve as liaison for affiliated sublease companies for service requests to the building management, contractors, data, and cabling and parking garage.Supply keys for facilities.Coordinate and oversee vendor services, including janitorial, landscaping, and pest control.Assist with document retention box activities.Assist with organizing and maintaining all records pertaining to files being stored offsite.Assist the Facilities administrator to ensure record retention is in compliance with company policy.Arrange for pickup and retrieval of boxes and shredding containers using the online system.Work closely with the Facilities administrator when new assets are purchased and once the asset number is assigned, produce the label and tag the item.Assist with conducting the inventory of the office and company house assets.Company Car Maintenance – 10%Coordinate company car reservations for employees' use.Create and update company car usage and maintenance log.Create month-end journal entries for company car usage.Disbursement and BPO – 35%Process MCA/MIC non-trade disbursements. All payments should be processed in no more than two working days from receipt of the invoice.Take independent action to research and resolve disputes regarding late fees and missing and misapplied payments.Create and maintain vendor list for the month-end closing.Verify all necessary invoices have been received and processed for month-end closing and prepare accruals for items that have not yet been received.Prepare BPOs & Debit notes for Monthly closing.Miscellaneous – 5%Performs related job duties as required.TOTAL – 100%** JOB QUALIFICATIONS Key Qualifications Strong organizational skills.Excellent attention to detail.Ability to multi-task with a team mentality.Strong people skills.Ability to work with minimal instruction, takes initiative, and is proactive.Years of ExperienceTwo years prior experience in a facilities or administrative role preferred.One to two years of experience in SAP is preferred.EducationHigh school graduate or equivalent. OTHER INFORMATION Level of Decision Making Gaining or having attained full proficiency in a specific area of discipline.Works under moderate supervision.Manage People with Full AuthorityNoReports ToHRFMD DM BENEFITS SUMMARYMCA is committed to providing competitive benefits and wellness offerings. A summary of our benefits, which are generally available to active, non-temporary, full-time US employees who work at least 30 hours per week, can be found here: MCAMIC-Benefits-Summary-Sheet-2024.pdf (mcaconnected.com) **DISCLAIMER: The duties listed are general in nature and represent a portion of the duties/responsibilities performed. These are not meant to be exclusive to the job. The organization retains the right to add or modify duties at any time.