JOB FAMILYDEPARTMENT NAMEFLSA STATUSIntermediate Administrative AssistantEnvironmental Energy GroupNon-Exempt Job Description The role of the Intermediate Administrative Assistant is to provide comprehensive administrative support to the Environmental Energy Group SVP including schedule coordination and also support other staff within the Environmental Energy Group for administrative matters. Working under the guidance of the SVP and Vice Presidents, the Intermediate Administrative Assistant is responsible for providing support to all staff in the Environmental Energy Group, especially the New Power Generation Fuel Department, Biofuel & E-fuel Business Department, and Diamond ReaCH4, carrying out necessary administrative works, and coordinating events. Key Accountabilities 50%Environmental Energy GroupUnder the supervision of the SVP of the Environmental Energy Group, the Intermediate Administrative Assistant is responsible for:Providing assistance to the group for managing SVP’s daily activities;Managing the SVP’s calendar and coordinating meetings, business trips, and appointments;Managing and executing SVP’s MINTS/GBS and Concur-based work. Conducting reimbursements of expenses, such as transportation, travel, entertainment, etc. for SVP; andProviding a high-level of assistance for any requests from the SVP. 30%Diamond ReaCH4 CorpUnder the supervision of the CEO of the Diamond ReaCH4, the Intermediate Administrative Assistant is responsible for:Providing assistance to the group for managing the CEO’s daily activities;Managing CEO’s calendar and coordinating meetings, business trips, and appointments;Managing and executing CEO’s MINTS/GBS and Concur-based work. Conducting reimbursements of expenses, such as transportation, travel, entertainment, etc. for SVP; andProviding a high level of assistance for any requests from the CEO. 20%Under the supervision of the Vice Presidents of Environmental Energy Group, the Administrative Assistant provides administrative support to the staff of the New Power Generation Fuel Department and the BioFuel & E-fuel Business Department as follows :Assists with filing electronic and paper documents;Assist with business trip arrangements for both the New Power Generation Fuel Department and the BioFuel & E-fuel Business Department and business travelers from other MC affiliates;Assist with external customers/partners to arrange all necessary schedulings and logistics such as hotel, limousine, restaurant reservation, and meeting events;Assist with the settlement of expenses, including creating, reviewing, and submitting reports;Assist with the annual budgeting for the group;Assist with making appointments and scheduling including booking meeting rooms and meal venues;Assist with purchasing department supplies;Process Information Service Fees for Mitsubishi HQs including preparation;Work on invoices;Coordinate and support another administrative person to assist administrative work of the Environmental Energy Group. Job Qualifications Required: Familiarity with travel logistics, including booking flights, accommodations, and transportation arrangements.Experience in scheduling, including coordinating calendars and managing appointments.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Years of Experience:1-3 years of previous experience.Education: High school diploma or equivalent.Languages:Japanese and English. Preferred: Excellent verbal communication skills in Japanese and English, with the ability to effectively convey information and ideas.Excellent organizational and time management skills.Strong attention to detail and the ability to prioritize tasks effectively.Knowledge of equipment maintenance, ensuring proper functioning and troubleshooting of office equipment.Commitment to ethical practices and maintaining confidentiality in handling sensitive information.Global and cultural awareness, demonstrating sensitivity and understanding in a diverse work environment. Other InformationLevel of Decision Making:Possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area.Manage People with Full Authority:NoTitles of Positions Managed: N/AReports To:SVP, Environmental Energy Group DISCLAIMER: The duties listed are general in nature and represent a portion of the duties and responsibilities performed. These are not meant to be exclusive to the job. The organization retains the right to add or modify duties at any time.