The Facilities Office Manager will support the Atlanta office of a leading nonprofit organization on a 4-month coverage . This role requires applicants to be experienced, independent and self-sufficient when managing the office. This is a contract opportunity and only short term.

This role on-site Monday to Friday, 9am-5pm.

Client Details

Nonprofit Organization

Description

• Act as the main point of contact for the Atlanta office
• Serve as the direct point of contact, supervision of all building contractors and maintenance personnel
• Act as the Receptionist for incoming guests & employees
• Ensure that conference rooms are clean and tidy for when employees are in office
• Serve as main POC for IT-related issues in the office
• Answer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirected
• Oversee procedures, standards and timing of work performed by contractors and maintenance personnel
• Plan, budget, and schedule facility maintenance and modifications
• Serve as Safety Officer for ATL office and staff and POC for all office-related safety measures
• Interface with building management company and appropriate managers, directors, and employees
• Manage security access system including programming access and running reports
• Manage vendor accounts and generate reports as deemed necessary
• Receive and process all incoming invoices in Accounts Payable system daily
• Support storage efforts and off-site storage facility
• Handle communication to employees regarding fire drills, and any other building activities
• Conduct emergency, safety, and security training to employees and new hires
• New hire office/workstation set up and conduct the on boarding meetings
• Responsible for HVAC including monitoring of system, responding to alarms, making service calls, setting up monthly, quarterly, and seasonal maintenance checkups
• Responsible for coordination of all aspects of building shutdowns
• Responsible for working with building personnel to arrange for repairs and work orders
• Responsible for general office upkeep, cleaning schedules, touch up paint, order replacement equipment and appearance
• Troubleshoot equipment issues such as copiers
• Arrange for repairs - e.g. electricians, locksmiths, copy technician
• Responsible for creating supply and UPS accounts for new employees and orienting them
• Responsible for mail room (shipping and receiving)
• Responsible for messenger services/deliveries using control procedures, signing for deliveries/packages
• Sorting/Distribution of mail/preparing and mailing of mass mailings
• Post office runs for certified mail, and special deliveries

Profile

• Completed Bachelors Degree is preferred
• 3-5 years of Facilities and/or Office Management experience
• Able to work independently and autonomously
• Excellent written & verbal communication skills
• Strongly proficient using Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
• Ability to lift up to 30-50 lbs
• Able to work on-site Monday to Friday in Atlanta
• Able to commit to a 4 month contract assignment
• Must be vaccinated against COVID-19

Job Offer

4 Month Contract Assignment from May-September 2024 located in Atlanta, Georgia

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.