214 sr administrative assistant Jobs in boston, ma
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AllStar Staffing Group
Boston, MA | Full Time | Temporary | Contractor
$45k-57k (estimate)
3 Days Ago
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Edison Energy | Alfa Energy | Altenex Energy | Code Line Solutions
Boston, MA | Full Time
$51k-64k (estimate)
1 Month Ago
Senior Administrative Assistant
$60k-75k (estimate)
Full Time
6 Days Ago
Cynet Systems is Hiring a Senior Administrative Assistant Near Boston, MA
Job Description:
Pay Range $23hr - $28hr
Pay Range $23hr - $28hr
- Under the supervision of the Associate Chief, supports the clinical schedules within the Cardiovascular Division, oversees educational conferences, and assists with recruitment and onboarding of fellow trainees and incoming MD faculty.
- This individual will also be responsible for coordinating the center s needs around regulatory and quality frameworks as required for the successful conduct of the heart failure, mechanical circulatory support, and cardiac transplant programs.
- Through the exercise of careful judgment in arranging priorities, and based on a close association with, and keen awareness of the MD s major concerns, schedules all conferences, meetings and appointments and arranges national and international travel, hotel reservations, passports, visas, etc.
- Maintains an up-todate Outlook calendar of commitments made by the MD s.
- Prior to meetings, alerts the Associate Chief of unresolved problems, controversial issues, etc.
- Maintains a daily log of all-incoming calls and visitors to the office, bringing matters of immediate emergency to Candidate's attention hourly.
- Control and adjust schedules according to physician requests.
- Reviews all incoming mail sent to the Associate Chief, forwarding that portion which must be answered by the MD, assembling pertinent information and data prior to submission and answers the remainder on Candidate's/Candidate's own initiative.
- Assists in developing and maintaining yearly and monthly schedules of clinical activities for the Division, bringing conflicts and changes to the Associate Chief s attention.
- Types all correspondence (including patient related letters and notes), schedules, manuscripts, reviews, slides, tables, and statistical tables.
- Maintains administrative files and correspondence.
- Composes letters and memoranda for the Associate Chief s signature.
- Reviews all outgoing correspondence of the Director, ascertaining accuracy of enclosures, etc.
- Coordinates the private patient activity of Associate Chief, with the assistance of the inpatient and outpatient schedulers.
- Obtains lab results and other pertinent patient medical data from a variety of sources outside as well as inside the Hospital.
- Contacts patients, referring physicians, VNAs, pharmacies, etc, to transmit information provided by the Associate Chief.
- Provides ready access to Division files on Associate Chief s patients as necessary in response to calls from patients and referring physicians, with the ability to recognize and appropriately triage medical emergencies. etc.
- May delegate work to clerical staff, assigning tasks with appropriate instruction, and reviewing final work as necessary.
- Assist physicians with all secretarial aspects of clinical and administrative work.
- Act as the liaison for outside referring physicians, BWH physicians and staff.
- Updates EPIC and faxes prescription refill requests with verification of physician; obtains Prior Authorizations from insurance companies as needed.
- Updates CVs in a real time manner as per HMS guidelines.
- Coordinates and mails out all patient correspondence via EPIC.
- Scan outside records into the EPIC record.
- Fill in for fellow employees when asked to do so or when the need arises.
- Attend monthly staff meetings.
- Point person for physician and patient via Patient Gateway.
- Work on projects; coordinate work; take initiative using all available resources; follow through on issues when needed; apply knowledge as appropriate with little direction from Supervisor.
- Organize, plan, and schedule monthly meetings with senior staff, and other meetings as needed.
- Responsible for preparing meeting agendas.
- Provide research protocol assistance: prepare and coordinate new and continuing clinical research protocol applications for IRB review, signature and timely approval by research committee.
- Interface with NIH, clinical trial sponsors and regulatory authorities (FDA) on consent forms and protocol amendments.
- Work with research coordinators but be able to independently submit IRB applications via electronic system (Insight) for approval.
- Performs other duties as assigned by the Associate Chief, Clinical Administrator and Physicians.
- Event coordination for key events, talks, and outreach activities.
- Draft and edit key internal and external communications and marketing material.
- Coordination of development activities across the cardiovascular medicine enterprise.
- High school diploma required. Bachelor's degree preferred.
- Experience working in a health care office setting or secretarial experience preferred.
- Outstanding computer and technical skills.
- Excellent organizational and project management skills.
- Ability to work independently and be resourceful.
- Careful attention to detail.
- Great interpersonal and communication skills.
- Ability to demonstrate professionalism.
- Excellent time management skills.
- Ability to troubleshoot problems.
- Excellent time management skills.
- Ability to troubleshoot problems.
Job Summary
JOB TYPE
Full Time
SALARY
$60k-75k (estimate)
POST DATE
04/22/2024
EXPIRATION DATE
05/11/2024
WEBSITE
cynetsystems.com
HEADQUARTERS
ARCOLA, VA
SIZE
500 - 1,000
FOUNDED
2010
CEO
ASHWANI MAYUR
REVENUE
$50M - $200M
INDUSTRY
IT Outsourcing & Consulting
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The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.
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