1 Accounts Payable Specialist Job in Dobbs Ferry, NY
Mercy University is Hiring an Accounts Payable Specialist Near Dobbs Ferry, NY
Job Posting Summary
This position is directly responsible for processing invoices (including expense reimbursements) and applying Accounts Payable and Travel and Expense Reimbursement policies.
Qualifications
- Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions.
- Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks.
- Obtain payment approval if documentation is in order, electronic or manual, as necessary.
- Match and upload check images to invoice transactions.
- Communicate with internal and external vendors to resolve discrepancies and past due balances.
- Organize payment files and maintain filing system.
- Submit journal entries for corrections needed.
- Void and reissue checks, as necessary.
- Open and review mail.
- Review vendor statements to ensure there are no past due invoices.
- Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
- Assist with month-end and year-end closing analyses and accruals.
- Assist with annual and internal audit tasks and analyses.
- Perform other duties/projects as assigned.
- Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes.
- Demonstrates flexibility in the acceptance and completion of work assignments.
- Participates in the Finance Department’s performance improvement activities.
- Maintains confidentiality in the management of information.
- Demonstrates written, verbal and interpersonal ability to deal with “customers, supervisors, and peers as needed to do the job and resolve difficult situations.
- Demonstrates excellence in customer service delivery.
- Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College.
- Demonstrates a willingness to develop the technological expertise required for the job.
- Demonstrates respect for others’ inclusiveness, fostering cooperation and teamwork.
- Is punctual and maintains a satisfactory attendance record.
- Appropriate attire for the office.
- Collaborates and cooperates with other employees and departments.
- Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team. Takes initiative in troubleshooting and resolving issues and completing tasks. Seeks to learn and continuously develop self. Uses resources wisely and effectively.
- Educational/Professional Development:
- Identifies learning strengths and needs and utilizes learning resources.
- Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community.
- Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable timeframe.
- Complies with policies and procedures of the Finance Department and the College.
- Complies with the College’s Code of Conduct.
- Identifies and reports gaps in policies and procedures to management.
- Complies with all required training.
- Knowledge of basic accounting principles.
- Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills.
- Proficiency in MS Office particularly Excel, Word and Outlook.
- Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required
About Mercy
Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education. Our institution is an independent, coeducational university that offers more than 100 undergraduate and graduate degree and certificate programs within six schools: Business, Education, Health and Natural Sciences, Nursing. Liberal Arts and Social and Behavioral Sciences. Mercy's efforts in these programs have been recognized over the last several years. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU).
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business. Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students. Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is sustained by a diverse student body from around the region. Serving 8,500 full-time and part-time undergraduate and graduate students, the University offers campuses in Dobbs Ferry, Bronx, Manhattan as well as online offerings.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
EEO Statement
Campus Safety
Job Summary
Full Time
$60k-79k (estimate)
05/05/2024
07/03/2024
The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Customer Service, Attention to Detail, Problem Solving, Invoice Processing, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
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Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
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Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
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Step 3: View the best colleges and universities for Accounts Payable Specialist.
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