We are searching for a dedicated Office Administrator to join us at Meoros Girls High School. Previous experience teaching or in a busy office administration is expected. Knowledge of Google Workspace, Microsoft Office, and Canva required. Excellent leadership, organizational skills, management and communication skills will be required in this position. Bachelors Degree is preferred.

The responsibilities of this position include, but are not limited to:

• Building and maintaining relationships with staff, students, and parents
• Communicating with vendors as necessary for school events, maintenance, and activities
• Answering questions and queries from prospective and current families regarding the educational and extracurricular programs
• Having a thorough understanding of school policies and how they should be applied
• Assisting with the onboarding and orientation process of new staff and students
• Reconciling transactions from various aspects of school operations
• Managing the schoolwide, staff, and administration calendars
• Scheduling monthly professional development meetings and semi annual team building events
• Assisting with the writing, editing, and distribution of necessary communication to parents, teachers, and students
• Keeping the school and office environment organized
• Maintaining stock levels of all necessary office and classroom supplies
• Maintaining student and staff files according to FLDOE standards

ADMINISTRATIVE DAILY SCHEDULE AND DUTIES:

• First thing in the morning print HOSs daily schedule from her Google calendar
• Lock and unlock the file cabinet and computer cart daily (am/pm)
• Enter attendance in Alma as the students arrive & ensure students sign in
• Students must turn off and place their cellphones in the provided cell phone box
• Continue to check and LOCK the back door leading to the back patio ( must remain locked when there is no one outside )
• Check the outside mailbox daily

• At the end of the day, be sure all computers are returned to the computer cart and lock. Students are responsible for ensuring that their Chromebooks are plugged in to charge.
• On Friday afternoons - check to make sure all lockers are locked
• On Friday afternoons - take the personal items from the restroom along with the netilat yadayim cup (located at the water fountain) and place them in the office
• On Friday afternoons - gather the HDMI cords and Chromecasts from the two TVs and place them in the computer cart.
• Petty cash or Coffee Station donation money can be kept in the locked cash box in the file cabinet
• Check refrigerator and freezer for any old or expired food

GENERAL DUTIES (Including, but not limited to):

• Prepare and modify documents including correspondence, reports, drafts, memos and emails as directed by the Head of School and General Studies Principal.
• Provide general administrative and clerical support, including answering office phone during work hours, checking office voicemail, managing office email account inbox.
• Includes: answering inquiries from parents and teachers, drafting and sending school communications to parents, teachers and school directors, and coordinating staff meeting invitations, parent/teacher meetings and student lunch program reimbursement notifications, etc.
• Maintain student attendance records.
• Manage, collect, and deliver paper mail to intended recipients.
• Enter school donations and issue tax receipts.
• Process credit card payments.
• Ensure all checks for donations received by the school are deposited in the bank and processed by the bookkeeper.
• Maintain office and school supplies.
• Keep the school and office environment organized.
• Maintain student and staff records in their appropriate files.
• Organize, edit and maintain copies of the student, staff handbooks and policy documents in hard and soft copy.
• Liaise with the Administration regarding various school-related programs and activities.