Job Title Executive Administrator

Job Summary Reporting to the President/CEO, this is an exempt level position providing high-level administrative support for the organization to ensure key tasks and company initiatives are efficiently accomplished.

Duties and Responsibilities

• Assists the organization by performing administrative services including completing project-based assigned work; filing; correspondence; managing office supply inventory; and ensuring mail and shipping needs.
• Arranges meetings, conference calls and appointments as directed by the CEO and/or VP.
• Serves as the primary point of administrative contact for internal and external inquiries.
• Verifies and processes expense reports for the CEO.
• Develops and maintains records, files and spreadsheets as needed.
• Manage agendas/travel arrangements/appointments, etc. for CEO.
• Office related errands as may be needed.
• Other duties which may be assigned or needed.

Qualifications

• 6 plus years’ experience in an administrative assistant, office administrator, or office coordinator level role.
• High School diploma with 2 years of college courses required; BA/BS is strongly preferred.
• Excellent knowledge and capability with MS Office programs.
• Outstanding English, written and verbal communication and interpersonal abilities.
• Strong organizational, time-management and multi-tasking capabilities.
• Ability to maintain confidentiality of company information.
• Valid driver’s license is required.
• May be required to undergo a standard background check along with verification of education requirements.

Physical Requirements

The physical demands described herein are representative of those which must be met by an employee to successfully perform the essential functions of the job. Employees must possess the ability to work in a standard office or conference room setting and use standard office equipment, including a computer.

To visit other company sites, employees must be able to operate a motor vehicle and fly in an aircraft, both of which may require sitting for prolonged periods of time. Employees must possess vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. Standing in work areas and walking between work areas will be required. This position requires an employee to occasionally bend, stoop, kneel, crouch, crawl, climb or balance; reach, push, and pull drawers and doors open and closed. The employee must occasionally lift and/or move up to 20 pounds.

PCI Government Services LLC (PCIGS) is an equal opportunity employer. PCIGS does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or disability status.

Preference may be extended to qualified Native American Indian candidates.

in accordance with applicable federal law.