Be a part of our Martin Equipment work family! We are a John Deere construction equipment dealership. We have an immediate need for a full-time Administrative Assistant at our Tolono, Illinois location. Working hours are typically Monday through Friday, 7:30am to 4:00pm. May have some travel initially upon hire for training.

SUMMARY:

This position provides a full range of administrative support duties for the dealership location. These duties include general office, accounting, and administrative tasks, and may involve confidential and sensitive information. An important function of this role is professionally receiving incoming phone calls and guests, as well as exercising excellent communication with co-workers regarding schedules and other workplace information. With proper time management and attention to detail this position helps others perform their jobs the best they can.

Essential Functions:

• Professionally administer all incoming phone calls and ensure they are redirected accordingly.
• Greet visitors in a professional, friendly, and hospitable manner.
• Balance daily cash sales and petty cash for branch.
• Reconcile credit card expenses and receipts monthly for branch.
• Code all invoices to be paid and send to accounts payable department for processing.
• Assist with sales paperwork processing.
• Process rentals and equipment status reports.
• Assist human resources with posting announcements and with new employee onboarding.
• Support the John Deere parts invoicing process, as needed.
• Help with dealer inventory tracking, as needed.

ADDITIONAL RESPONSIBILITIES:

• Email invoices to customers.
• Run reports to assist various departments with inventory.
• File paperwork.
• Maintain copy, printer, and fax machines (place service calls).
• Send mail to and receive mail from other dealership locations, post office, etc.
• Send and distribute faxes, make photocopies, as needed.
• Perform part runs for the parts department and run various errands for the branch, as needed.
• Order lunches and pick up lunches; charge employee accounts, as needed.
• Order sales literature and office supplies.
• Ensure branch supplies are stocked.
• Required to perform other duties as requested, directed, or assigned.

Education and Experience:

• A high school diploma or GED required.
• Business school, associate degree or equivalent is a plus.
• 1-3 years of related experience preferred.

Job Knowledge, Skills and Abilities:

• Must be proficient in MS Office (Word, Excel, Outlook) and the Internet.
• Excellent verbal and written communication skills required.
• A professional appearance and telephone manner is essential.
• Possess strong organizational and time-management skills and be detail-oriented.
• Great customer services skills important and ability to multi-task critical.
• Must have good command of the English language, oral and written.
• Able to work with minimal supervision.

Physical Demands:

• Ability to sit for extended periods of time
• Light lifting < 25 lbs.
• Adequate vision and hearing for use of computer and telephone

Personal Protective Equipment:

• None
• Proper PPE required where indicated

Work Environment:

• Role operates in an office environment

• Requires use of standard office equipment
• Requires valid driver’s license

Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.

100% company-paid health insurance premium for employee and family!
$40,000 company-paid life insurance and AD&D.
Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.
401k retirement plan, paid holidays and paid vacation.