Part Time Coordinator

o Create a folder for those photos titled with the child’s name, wish, and
month year the wish was granted

o In the content log, add that child’s name, wish, location, PR status, and any
other relevant notes as a new row at the top of the spreadsheet

o Copy any quotes or notes into the “quote” column
o Link to the child’s folder of photos in Sharepoint in the first column

• Look into intake forms

Human Resources:
• Staff & Intern Onboarding Tasks:

o Organizing and putting together new hire onboarding folders, as needed
o Organizing and putting together new intern folders, as needed
o Decorating New Hire Desks, including welcome signs, basic supplies and

MAW swag, as needed
o Decorating New Intern Desks, including welcome signs, basic supplies and

MAW swag, as needed
o Mailing Intern Sweatshirts when needed at end of each intern program

• Staff Engagement & Recognition Tasks:

anniversaries
o Researching engagement opportunities in the Metro area to offer/share

with staff
o Assisting in decorating the office for holidays, events, etc.
o Happy Birthday CANVA images and messages
o Staff Anniversary CANVA images and messages

Staff Notices/Programs/Timelines Tasks:
o Updating the kitchen cork board with notifications

Part Time Coordinator

o HR Documents Updated I.e. hybrid schedule policy, holiday calendar,
organizational chart, any action items for all staff with end dates

o Building Reminders I.e. Fire Drills, Building Closures
o Upcoming Lunch & Learn Information / Trainings
o Upcoming Events / Engagement & Recognition announcements
o HR / Staff reminders – policies, events coming up, compliance documents,

compliance reminders I.e. open enrollment, performance review timelines,
etc.

Metro Mission Delivery Team:
Wish Logistics

o Itineraries (virtual or in-person)
o Trip pack assembly (in-person)
o Travel Data Entry (virtual or in-person)
o Wish research (pricing, vendors, etc.) (virtual or in-person)
o Wish Family follow up calls (travel dates, missing info) (virtual or in-person)

Wish Relationship
o Scanning paper files (in-person)
o Sending out Welcome Letters/Golden Tickets (in-person)
o Calls to wish families (virtual or in-person)

Mission Delivery
o Mail out volunteer birthday cards
o Document volunteer survey responses in WVC
o Follow up on wish assignments using e-mail templates
o Research medical partner contact information

Metro Development Team:
o Maintain development supplies and inventory
o Help with/manage mailings
o Help with handwritten stewardship and acknowledgement notes
o Help with revenue processing – involves mail, coding, etc., as needed
o Do online research projects
o Support auctions for special events

Part Time Coordinator

o Community fundraising projects – youth and school programming
o Salesforce assistance with duplicate record cleanup, activity and notes

entry
o Manage development credit card expenses
o Possible assistance with notice to assist at the Melville, Long Island office

with projects
Finance Team:

o Filing/organizing finance paperwork
o Wish expense entry to budget in WVC
o Organizing wish assist in-kind receipts

Essential Skills and Abilities & Education:

• Education degree or comparable work experience
• Detail-oriented, well organized, and able to work within deadlines.
• Ability to manage multiple projects simultaneously and achieve objectives.
• Assist in additional administrative processes across the metro departments.
• Microsoft Office and database (including Salesforce or similar) experience ideal
• Strong interpersonal and verbal/written communication skills; building
• Team-oriented with ability to work successfully in a collaborative organization.
• Ability to motivate and support a diverse constituency
• Commitment to and a passion for the mission of the Make-A-Wish
• Work on special projects as needed

Disclaimer:
The above statements are intended to describe the general nature and level of work being
performed by people assigned to this position. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills required. All staff may be required
to perform duties outside of their normal responsibilities as needed. The employee is
expected to adhere to all company policies.
Physical Demands:
The physical demands and work environment listed here are representative of those that
must be met by an employee to successfully perform the essential functions of this job.

Part Time Coordinator

Reasonable accommodations may be made to enable a person with disabilities to
perform the essential functions.

• Physical Demands: While performing this job employees may occasionally require

Diversity, Equity & Inclusion Commitment Statement:
Committed to attracting and retaining a diverse staff, MAW Metro New York and
Western New York will honor your experience, perspectives, and unique identity.
Together, our community strives to create and maintain working and learning
environments that are inclusive, equitable and welcoming.
Equal Employment Statement:
At Make-A-Wish Metro and Western New York, we celebrate the diversity of our
employees and our leadership.

Make-A-Wish Metro and Western New York is an equal opportunity employer, and all
qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected veteran status or any
other characteristic protected by law.

*How to Apply*
Please use the following link to complete and submit our formal application for the Part
Time Coordinator at Make-A-Wish:
h t tp s :/ / m a ke a w is h m e t ro n e w y o rka n d w e s t e rn n e w y o rk-
v xro t .fo rm s ta c k .c o m / fo rm s / p a rt_ t im e _ c o o rd in a t o r

Please note: only applications submitted through this link via Formstack will be considered for
this position.