Job Description – Human Resources Admin

Summary/Objective

The Human Resources Admin will be an essential part of the human resources team by providing administrative support, payroll support, and more for the day-to-day human resource operations including recruitment and onboarding.

Essential Functions/Responsibilities

• Assists with benefit onboarding, changes, or terminations.
• Oversees daily data entry: tracking of hours, time off submissions, and attendance.
• Processes and assists with employee payroll requests and changes.
• Responds to employee inquiries on all benefits, policies, and procedures, etc.
• Provides clerical support to the HR department and performs other duties as assigned.
• Maintain all aspects of the employee store including company orders, inquiries, invoice approvals, receiving/distribution of orders, and recording payroll deductions.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with HR projects.
• Assists with payroll functions.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and other celebrations.
• Answers and directs departmental phone calls.
• Achieves recruitment goals and processes onboarding for all new job candidates including application intake and tracking, interviews, hiring, and orientation.
• Performs new hire data entry and personnel file maintenance including but not limited to ADP set-up.
• Document and issue employee warnings as necessary in accordance with the attendance policy.
• Issues termination paperwork and completes termination checklists.
• Assists with garnishments.
• Maintain employee directory.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.

Position Requirements

• High school diploma or equivalent required, candidates pursuing HR or Business Administration degree preferred
• At least one year of work experience in a clerical support position
• Any combination of education, training and experience that demonstrates the ability to perform the duties of the position
• General knowledge with Microsoft Excel, Word, and Office.
• Excellent organization, communication, and analytical skills are required.
• Ability to handle multiple tasks and meeting monthly/weekly reporting deadlines.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations.
• Willingness and ability to learn and take on new tasks with excellence.
• Valid driver s license.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work
This is a full-time non-exempt position. Typical days and hours of work are Monday through Friday from 8:00 AM to 5:00 PM with a 1-hour lunch. This position has no supervisory responsibilities.

Compensation and Benefits

• Hourly rate is commensurate with position, education and experience
• Health, dental, vision, 401K and other supplemental insurance offered after waiting period.
• 40 Hours of Paid Time Off after 90 days. 80 hours of Paid Time Off after 1 year.
• Office will be closed for 8 paid holidays.
• 401k retirement plan
• Industry leading health, dental and life insurance
• Vacation leave

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Mahaney, a Tecta America Company, LLC. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws