8 Operations Admin Assistant (fully remote) Jobs in Falls, VA
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Operations Admin Assistant (fully remote)
$48k-64k (estimate)
Full Time
7 Months Ago
Magical Teams is Hiring a Remote Operations Admin Assistant (fully remote)
Logistics Summary
Responsibilities And Areas Of NeedWe are agile, versatile, and adaptive. Our small business clients value the way we can adapt to their ever-changing needs. We ebb and flow with them through the ups and downs and various expertise they may require. However, this can increase or decrease the availability of work for our team members. We prioritize filling core team members' hours and then bring in freelancers for additional capacity/skills.
We use a “pod team” structure to work with clients. Each client is assigned a primary pod that includes a Strategist, Coordinator, and Admin. For more complex projects or larger budgets, we may also add team members to expand capacity or provide subject matter expertise, but we aim to keep the core pod the same long-term for cohesion and quality.
The Admin's primary role is to provide support in the “doing” of day-to-day tasks, routines, and other execution focused support. They will work with their pod to understand, receive support / feedback, and get their assigned tasks completed.
The Coordinator's primary role is to project manage, delegate to admins, and provide quality implementation, build outs, and more ambiguous execution that can't as easily be delegated to an Admin. They can go to their pod Strategist for priorities, strategic guidance, and mentorship.
The Strategist's primary role is to plan priorities and oversee the quality of deliverables and success of the pod team. They are responsible for ensuring resources are used efficiently and effectively so that clients get high ROI results, experience quality support, budgets are set and met, and expectations are met or exceeded. They also provide strategic partnership expertise to the client and can collaborate with other Strategists with subject matter expertise when needed.
Our clients are dynamic small businesses and emerging startups reaching pivotal stages in their growth journey. They choose us because of our expertise and value/respect our advice on what will make the most impact. Most of our clients work with us long-term in ongoing engagements, but we also do project based work.
If they have team members, we help ensure they are set up for success by building out solid operational infrastructure and management best practices. We also can function as an integrated member of their team in a wide range of execution based support.
While we want clients to feel that we are a part of their team, we still maintain our freedom and we manage our own work. We care about providing a high quality standard of work, and we also care about providing a great working relationship with our clients. (More about “working with us”)
Due to the custom nature of our work, no client / situation / week is the same. For those who love to be challenged, there’s always interesting work to keep you engaged and learning!
Our admin assistants have a diverse range of expertise (anything and everything to run a small business!), which could include:
We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.
We highly encourage candidates who are LGBTQIA2S , BIPOC, neurodiverse, disabled, from rural areas, and other communities.
Skills That Will Enable You To Thrive
Important: We take the time to read each and every application submitted. We request thoughtful responses to the application questions in order to be considered for proceeding forward in our process.
- Position: Operations Admin Assistant
- Type: 1099 subcontractor
- Location: 100% remote, international
- Hours: EST business hours - freelance, part time, or full time options
- Compensation: $5-$20/hr
- geek out on all things operations that support and grow small businesses
- are masterful at context switching and can juggle multiple clients and projects seamlessly and efficiently
- feel an insatiable desire to excel, learn, persevere, optimize, deliver quality, and get results
- have a high mental acuity and can easily pick up on new situations and environments
- are excited by a people-centric approach to collaborating within a team and a commitment to DEIB
- are resourceful, proactive, and a problem solver - heck, you thrive on it!
Responsibilities And Areas Of NeedWe are agile, versatile, and adaptive. Our small business clients value the way we can adapt to their ever-changing needs. We ebb and flow with them through the ups and downs and various expertise they may require. However, this can increase or decrease the availability of work for our team members. We prioritize filling core team members' hours and then bring in freelancers for additional capacity/skills.
We use a “pod team” structure to work with clients. Each client is assigned a primary pod that includes a Strategist, Coordinator, and Admin. For more complex projects or larger budgets, we may also add team members to expand capacity or provide subject matter expertise, but we aim to keep the core pod the same long-term for cohesion and quality.
The Admin's primary role is to provide support in the “doing” of day-to-day tasks, routines, and other execution focused support. They will work with their pod to understand, receive support / feedback, and get their assigned tasks completed.
The Coordinator's primary role is to project manage, delegate to admins, and provide quality implementation, build outs, and more ambiguous execution that can't as easily be delegated to an Admin. They can go to their pod Strategist for priorities, strategic guidance, and mentorship.
The Strategist's primary role is to plan priorities and oversee the quality of deliverables and success of the pod team. They are responsible for ensuring resources are used efficiently and effectively so that clients get high ROI results, experience quality support, budgets are set and met, and expectations are met or exceeded. They also provide strategic partnership expertise to the client and can collaborate with other Strategists with subject matter expertise when needed.
Our clients are dynamic small businesses and emerging startups reaching pivotal stages in their growth journey. They choose us because of our expertise and value/respect our advice on what will make the most impact. Most of our clients work with us long-term in ongoing engagements, but we also do project based work.
If they have team members, we help ensure they are set up for success by building out solid operational infrastructure and management best practices. We also can function as an integrated member of their team in a wide range of execution based support.
While we want clients to feel that we are a part of their team, we still maintain our freedom and we manage our own work. We care about providing a high quality standard of work, and we also care about providing a great working relationship with our clients. (More about “working with us”)
Due to the custom nature of our work, no client / situation / week is the same. For those who love to be challenged, there’s always interesting work to keep you engaged and learning!
Our admin assistants have a diverse range of expertise (anything and everything to run a small business!), which could include:
- Acts as a gatekeeper or serves as the initial point of contact for client email inboxes, while efficiently managing intricate and complex schedules and calendars.
- Schedule and coordinate meetings, events, interviews, appointments and/or other similar activities.
- Prepare and distribute reports, summaries, and meeting agendas.
- Track tasks and action items for CEOs and help them prioritize their time.
- Efficiently handle various routine and ad hoc tasks to ensure the seamless operation of the pod team and client projects.
- Research and organize summary of info with your insights to share with the client.
- Sort, organize, and file various documents and online assets.
- Aesthetically format and proofread documents and presentations.
- Following checklist routines from their SOPs.
- A self-management wiz when it comes to executing on task and juggling various projects.
- Collaborate with your pod team members to plan and execute tasks, ensuring that specific outcomes and timelines are met for project-based engagements.
- Monitor progress, identifying potential issues, and proactively finding solutions to keep tasks on track.
- Maintain detailed documentation, including timelines, deliverables, and client feedback.
- Systems, tech migrations, digital tech tool set up, automations, databases, and nerdy optimizations.
- Processes, workflows, SOPs, documentation, and all that goes into establishing infrastructure for lean small businesses.
- Contribution in a wide-range of other potential specialties, such as:
- Customer support for our clients' customers.
- Invoicing and payroll.
- Updating KPIs and budgets.
- Designing simple graphics in Canva.
- Updating content on websites via Wordpress, Webflow, etc.
- Organizing and posting social media, newsletters, or other marketing content.
- Team member or client onboarding.
- And much more!
We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.
We highly encourage candidates who are LGBTQIA2S , BIPOC, neurodiverse, disabled, from rural areas, and other communities.
Skills That Will Enable You To Thrive
- You have a reliable computer and internet connection and can use video conferencing services such as Zoom.
- You learn quickly, like, really quickly. You can grok a client's business, projects, and tech tools with a minimal amount of context and details.
- You excel at balancing being thorough and efficient in a 100% remote work environment with multiple clients/projects at various stages.
- You are highly skilled at self-management. You've developed your personal organization workflows so that you meet deadlines while still being flexible for emergent re-prioritization.
- You are reliable and ensure others always know what you are doing, by when, and proactively follow-up about action items you are waiting on.
- You take pride in refining your communication so it is clear and concise, both written and verbal, and especially the ability to speak client-friendly language that makes them feel safe and supported.
- You have a strong internal drive to exceed expectations, self-resource, and take initiative.
- You value collaboration and are discerning about when to reach out for support and ask questions.
- You are dedicated to high-quality excellence, love to receive and give feedback, and have intentionally developed your emotional maturity to not take things personally.
- You appreciate personal development, are committed to diversity, equity, inclusion, and belonging, and are passionate about your own growth.
- You are detail oriented. Still paying attention? Put the secret code “I have found my peeps” in the 2nd to last application question - "Is there anything else that you want to tell us?"
- You are quick to pick up new tech and tools. We work in a variety of online tools and are always learning new ones for our clients. You will need to be able to fully utilize our core tech tools, including: ClickUp, Google Drive, TMetric, LastPass, Slack, Canva, and many more. And, learn client tech in 1-2 hrs.
- You have a reliable computer and internet connection and can use video conferencing services such as Zoom.
- Work virtually from anywhere! We are remote first and always will be. While we do work within primarily Eastern Standard Zone business hours, most of what we do doesn’t have set hours.
- You’ll work with extraordinary people. Everyone on our team has unique superpowers that are well honed in different areas. If you like working with organized, passionate, responsible, communicative, talented, accountable, creative, generous, fun, and ambitious people… that’s us.
- We are ALL about mentorship! We mentor clients, everyone gets mentorship, and we mentor each other. We have 1:1 mentorship, internal team trainings, co-working, and a constantly growing resource library.
- We care about people, empowerment, inclusion, wellbeing, and we implement this in our client services and internal team. If that’s appealing to you - and you care too - you’ll be able to have a direct meaningful impact!
- We have a high bar for excellence, execution, efficiency, results, and integrity. If you’re dedicated to detail-oriented quality, you’ll succeed here fast.
Important: We take the time to read each and every application submitted. We request thoughtful responses to the application questions in order to be considered for proceeding forward in our process.
Job Summary
JOB TYPE
Full Time
SALARY
$48k-64k (estimate)
POST DATE
11/12/2023
EXPIRATION DATE
06/29/2024
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The job skills required for Operations Admin Assistant (fully remote) include Leadership, Commitment, Initiative, Logistics, Flexibility, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Admin Assistant (fully remote). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Admin Assistant (fully remote). Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Operations Admin Assistant (fully remote) positions, which can be used as a reference in future career path planning. As an Operations Admin Assistant (fully remote), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Admin Assistant (fully remote). You can explore the career advancement for an Operations Admin Assistant (fully remote) below and select your interested title to get hiring information.
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