2 Accounts Payable Specialist I (Checks) Jobs in Ridgeland, MS
Madison County Schools is Hiring an Accounts Payable Specialist I (Checks) Near Ridgeland, MS
Secretarial/Clerical/Accounts Payable
Date Posted:
4/29/2024
Location:
Madison County Central Office
Date Available:
05/06/2024
Closing Date:
07/31/2024
All applicants must apply online.
Send Letter of Interest and Resume (including references) to Mr. Barry McKenzie at bmckenzie@madison-schools.com
Job Title: Accounts Payable Specialist I (Checks)
Work Days: 230 (12-months)
Reports To: Finance Director
FLSA Status: Non-Exempt
JOB SUMMARY
This position provides general support to the business office for accounts payable.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of
the following tasks. Other duties may be assigned.
- Review all check requests and travel reimbursements (580 & 810) for accuracy daily.
- Ensure Remote Link queue is worked and cleared daily.
- Write up all claims for Madison County Sheriff's Department, Madison PD and Ridgeland PD.
- Abide by check cut-off deadlines.
- Set claims and prepare monthly Claim Docket reconciliation each check run. Check runs are bi-monthly all months except November, December and March.
- Stack claims in ABC order prior to entering claimReconcile claims in groups of 25-50 or the daily processed stack.Give stack to another co-worker to review and audit; make corrections as necessary.Process one claims docket at a time.
- Submit EFT file to bank.
- Ensure funds are transferred on the same day as the file is submitted to the bank.
- Email vendors EFT/ACH check copy on scheduled check run.
- Print checks; match to claim and invoice documentation.
- Mail claim checks bi-monthly or send to school as requested on the PO.
- Scanning bi-monthly claims docket supporting documents into Marathon software within 3 days following each claims docket.
- Verify all scanned documents are complete.
- Box and store paid claims run and reports.
- Complete the enter claims, check issue and scan process before starting another claim docket.
- Retain copies of all advance travel and ensure these are settled within 10 days following the month travel was taken.
- Enter EFT/ACH bank information into Marathon.
- Enter and upload all new vendors into Marathon as they come in.Before entering, check documents for accuracy and contact requestor if documents are not complete.
- Assist in entering and uploading all new vendors into Marathon as applicable.
- Void and re-issue outstanding/lost checks and stop payments as needed after each check run.
- Resolve any checks that are outstanding more than 90 days on a monthly basis.
- Participate staff development trainings and maintain training documents.
- Understand and enforce financial departments policies and procedures.
- Assist to ensure proper retention of AP files in accordance with district policy.
- Assist with year-end AP files
- Ensure the confidentiality and security of all vendor files.
- Assist other staff in completing purchase order process; answering questions and routing requests.
- Assist office staff with regular duties.
- Answer telephone or e-mail inquiries and directs to appropriate staff member.
- Professionally represent the school and the District in interactions with parents, community, staff, and students.
- Comply with applicable District, state, local and federal laws, rules and regulations.
- Attend work regularly and punctually.
- Associate degree or greater in accounting, business, finance field requiredAt least four years' experience in accounting for education entities
- Must exhibit knowledge with the MDE financial handbook accounting requirements
Job Summary
Other
$48k-64k (estimate)
05/02/2024
05/31/2024
madisonk12.net
Marshall, NC
50 - 100
Related Companies
The job skills required for Accounts Payable Specialist I (Checks) include Accounts Payable, Accounting, Problem Solving, ACH, Confidentiality, Teamwork, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist I (Checks). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist I (Checks). Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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