About us

Maddox Landscaping & Lawn Co. is a family owned business in Richmond, TX. Maddox is your single source for a custom outdoor living environment. With over 35 years experience, we take great pride in our uncompromising level of quality and craftsmanship. Our team is committed to overseeing every aspect of your project, while ensuring that every element is executed to the highest standard. Our goal with each project, no matter the size or budget, is to skillfully and harmoniously blend elegance and sophistication with the comfort and ease of everyday life..

Our work environment includes:

• Modern office setting

Duties:

- Perform data entry and clerical tasks to support the executive team.
- Ability to work in a fast-paced envirnment.
- Provide excellent customer service by answering phone calls and responding to inquiries.
- Directing calls to appropriate place.
- Transcribe meeting notes and other important documents accurately.
- Manage and maintain schedules using Outlook Calendar.
- File and organize documents in both physical and digital formats.
- Typing proposals for Landscaping & Pool Jobs.
- Clear communication within the office and team members.
- Invoicing Clients on Intuit QuickBooks.
- Scheduling team members for meetings and jobs in the field.

Required Skills:

- Strong attention to detail.
- Strong organizational skills, the ability to manage and coordinate high-profile projects, and the ability to maintain and nurture relationships with clients.
- Excellent time management skills and the ability to prioritize work
- Excellent written and verbal communication skills.
- Proficient in using phone systems and other office equipment such as printers and 10-key calculators.
- Ability to transcribe accurately and efficiently.
- Proficiency in Microsoft Office - Word, Excel, Outlook.
- Proficiency in Intuit QuickBooks.
- High School degree; additional qualification as an Administrative assistant or Secretary preferred.

This position requires a high level of professionalism, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, resourceful, and able to prioritize tasks effectively.

If you are looking for a challenging yet rewarding opportunity as an Executive Administrative Assistant, we encourage you to apply.

Please attach your resume with 3 professional references.
Please complete the required questions and assessments, otherwise your application will not be considered.

Job Type: Part-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Please provide 3 professional references:
• If you could choose one song to play every time you walked into a room, what would you choose and why?
• How long have you worked in customer service? In an Office Setting?
• Describe yourself as an employee

Language:

• Spanish (Preferred)

Work Location: In person