Luxe Bites is looking for an executive assistant to join our growing team! We are located at 3317 N Mission Road. We are a leading Charcuterie catering company in Los Angeles with aggressive plans for expansion and room for potential and growth with the company.

Our ideal candidate is a self-starter, punctual, passionate and engaged. The candidate will be reporting directly to the CEO. A car to commute between kitchen, office and necessary events is mandatory for the role. As an Executive Assistant, you will be a key support function for our team to ensure smooth and efficient daily operations. The ideal candidate will serve as the primary point of contact between CEO and internal/external parties.

Schedule: Monday - Friday 8am -4pm. Monitor and manage sales email inquiries/customer interaction and deliveries on weekend. The role will be a hybrid of remote/in-person.

Responsibilities

• Assist with the preparation of reports, presentations, and documents
• Support the CEO with various special projects and initiatives
• Manage and scan in receipts to Quickbooks
• Provide administrative assistance. Daily tasks include writing and editing emails, sending invoices, drafting memos, managing customer interactions immediately through various channels, and preparing communications on the executive’s behalf
• Inventory management in the kitchen and storage places. This includes ordering of inventory as well as inventory checks and pickups
• Confirm event inventory and setup items requirement. This includes pre-order of custom items for events and ensuring all necessary items are in the kitchen ready for the day of the event
• Manage/faciliate event pickups with clients and drivers
• Weekly check-in with clients after events/deliveries with the goal of getting 5 star Google reviews
• Sales outreach: acquiring new partnerships for Luxe Bites
• Add Manual Orders to Shopify system
• Perform necessary payroll and duties
• Monitor and manage various budgets (Source cheaper suppliers, Manage staff hours)
• Organize meetings/schedule and send necessary reminders
• Dispatch and manage drivers
• Recruitment

Benefits:

•  We offer many great benefits, including free early access to your pay through Homebase
• Team lunches/breakfast
• Performance-based bonuses and room for salary increase

We are looking forward to receiving your application!