Description

Purpose of this position

The Finance Assistant is responsible for assisting CFO in processing and maintaining all financial data related to LSE’s activities.

Essential Duties and Responsibilities

Accounts Payable

• Properly code invoices before posting and setting up for payment in Sage
• Maintain accurate ledgers, backup, and files for all vendors.
• Analyze and report expense activity to CFO monthly
• Post online banking transactions to the general ledger
• Month End Vehicle Utilization Reports
• Prepare and process inventory spreadsheets
• Calculate and record copier and office supply utilization
• Maintain Petty Cash
• Reconcile bank statements

Payroll

• Review all timesheets for accuracy
• Input, review and calculate payroll
• Process direct deposits and print checks and stubs
• Maintain accurate sub-ledgers, account details, reports and filings, as required by law and LSE policy
• Process tax payments
• Document all changes in personnel permanent record
• Interpret and apply LSE’s payroll policies

Fund Development Support

• Serves as member of Fund Development committee.
• Staff member responsible for finalizing event planning.
• Document all donations received and prepare thank you letters to donors.

Other Duties and Responsibilities

• Promote team player concept by performing and completing other duties and tasks as directed by CFO, including assignments unrelated to accounting and administration
• Provide backup for receptionist, going to the post office and bank,
• Shall be familiar with and promote the aims and objectives, rules, regulations and policies of LSE
• Establish and maintain effective work relationships with supervisor, other employees and the public
• Maintain a clean and organized work area

Working conditions and Environment

Normal office hours are from 8:30 to 4:00 p.m. This position requires the ability to work in a fast paced, productive environment with the ability to multi task and prioritize projects. This position is flexible and will be determined as needed to perform job duties.

This position will fulfill other requirements as needed by the agency and processed through the CFO and CEO

Requirements

Knowledge Skills and Abilities

• Ability to deliver exceptional customer service skills
• Ability to define problems, gather data, establish facts and draw conclusions, and make sound judgments, decisions and seek guidance when necessary under stressful conditions
• Ability to be flexible and creative in meeting the needs of our Community
• Ability to represent LSE in a professional manner
• Ability to speak articulately
• Ability to communicate effectively in oral and written communications
• Ability and willingness to be a team player
• Ability to use current technology and software
• Excellent math skills
• Excellent analytical aptitude
• Detail oriented

Education/Experience

• Minimum AA degree or 5 years work experience in business administration, accounting, or bookkeeping
• Must have automated accounting system experience
• Proficiency in Microsoft Office
• Word
• Excel
• Power Point