Salary: $137,885.00 - $187,868.00 Annually
Location : Both Liberal Arts Campus & Pacific Coast Campus, CA
Job Type: Full-Time
Job Number: 24-049
Department: Administrative Services
Opening Date: 04/29/2024
Closing Date: 5/17/2024 5:00 PM Pacific
Description
Director, Administrative and Business Services
Director, Administrative and Business Services
OPEN RECRUITMENT
6-MONTH ELIGIBILITY LIST
11 STEPS - Range 13/ MANAGEMENT TEAM
$ 137,885.00 - $ 187,868.00 ANNUALLY
CURRENT VACANCY: 100%, 12 MONTHS
SCHEDULE: Monday - Friday (8 am - 5 pm)
*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.
For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.

The Administrative & Business Services Department of the Long Beach Community College District is seeking highly qualified individuals for a current opportunity as a Director, Administrative and Business Services! This individual will be responsible for managing and integrating a program of broad, comprehensive administrative and business services for the District, including the development, release, and management of the Request for Proposal/Quote (RFP/Q) and public works bid processes, district-wide legal coordination and management, contracts management, mail and reprographics services, and auxiliary services (bookstore, food service, and other operations).
We are looking for someone who has obtained a bachelor's degree in business administration, public administration, legal studies or a closely related field; and six (6) years of increasingly responsible experience within the fields of business administration, purchasing, public agency contract administration or other related field, with two (2) of those years serving in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in an academic institution or public agency is preferred.

The successful candidate will need to:

• be adaptable and flexible
• be a creative problem solver
• exhibit exceptional customer service skills, business communication, project management, and organizational skills
• have the ability to build rapport with internal and external stakeholders across the District and lead a diverse team

If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full time (40 hours/week)
• Position Status: Permanent
• Schedule: The position is from Monday-Friday 8am - 5pm
• Location: Will support both campuses, but could be located at either the Liberal Arts Campus (LAC) or Pacific Coast Campus (PCC)
• Salary: Range MGMT 13 $137,885.00 - $ 187,868.00 Annually
• Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications.
• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact (562) 938-4802.

ABOUT LONG BEACH CITY COLLEGE:
Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 53% are Hispanic/Latinx, 14% are White, 13% are African American, 11% are Asian & Filipino, 8% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our College demographics please click here:
Long Beach City College is committed to empowering our students to become active, ethical participants in their learning and in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.
Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• Mission & Values
• Equal Employment Opportunity Plan
• Strategic Plan
• Office of the Superintendent President

Duties
Duties Section:
GENERAL PURPOSE
Under policy direction, plans, organizes, integrates and directs the District's purchasing, contracts, public works procurement, public works claims administration, legal claims and correspondence management, and auxiliary 501(c)(3) business operations and activities. Directs and manages District-wide support services including purchasing, public works procurement, contracts administration, mail and reprographics services and auxiliary business services. Provides professional assistance and support to District management and the Board of Trustees on purchasing, contracting, auxiliary business services and other policy and planning matters and performs related duties as assigned.

For the full position description, please click here
Qualifications
Qualification Section:
MINIMUM QUALIFICATIONS FOR THIS POSITION:
Education, Training and Experience:
Bachelor's degree in business administration, public administration, legal studies or a closely related field; and six (6) years of increasingly responsible experience within the fields of business administration, purchasing, public agency contract administration or other related field, with two (2) of those years serving in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in an academic institution or public agency is preferred.
Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed most competitive amongst the applicant pool to proceed.
Additional Information
Additional Information Section:
APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.
Application Process:
•Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
•If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application . Unofficial transcripts are accepted during this phase.
• For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.
•If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.
Selection Process:
The following examination segments are pass/fail and may be utilized during the selection process:

• screening of the applicant's training, background, and experience
• scored evaluation of responses on a supplemental application/ subject matter expert (SME) review.*** Please answer each question thoroughly as they will be read and scored by SMEs***
• During the recruitment process, LBCCD uses e-mail to contact or notify all applicants with important information. During the recruitment process, we encourage applicants to check their email account frequently. Please add "@lbcc.edu" and "@governmentjobs.com" to your Safe Senders List and/or Address Book to reduce the chance of messages from the Personnel Commission being delivered to Spam or Junk Mail. Questions? Please call (562) 938-4802.
• In-person or online

• Screening of applicant's training, education and experience: Applications will be screened for qualifications.
  • Application and Supplemental Application Scoring, 25%: Tentatively scheduled for the week of May 20, 2024
  • Qualifications Appraisal Interview (may be via Zoom or in-person), 75%: Tentatively scheduled on or about May 28-30, 2024
  • Final interview (in-person only): Tentatively scheduled on or about June 4-6, 2024

Test parts are determined by the size and competitiveness of the candidate pool.
Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***
DISABILITY ACCOMMODATIONS
Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date , by calling (562) 938-4372.
THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.
Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the
Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.
Permanent Management Team Members receive the following benefits:
The district contributes to medical, dental, vision insurance, and Employee Assistance Program for the employee and eligible dependents, and life insurance for the employee. Benefits also include 21 vacation days and 5 management leave days.
For more details on the Management Team's health & welfare benefits , please refer to the Management Handbook link below on pages 11-15.
01

This position requires you to live and be a California resident. If you currently live outside of California, if offered the position, are you willing to relocate?

• Yes
• No
• I am in California

02

Please initial. The information provided in the following supplemental questions will be used in conjunction with the application materials to determine whether the qualification requirements are met. The best qualified candidates will be invited to participate in the selection process. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application. A resume may not be submitted in lieu of completing the application and supplemental questions.
03

If you do NOT meet the minimum qualifications as stated, and would like consideration based on a combination of education and experience, you are required to attach a statement that describes how the combination of your education and experience qualify you for this position.

• N/A - I meet the minimum qualifications and attached all the required documents
• Yes, I attached my statement for consideration, in addition to the required documents listed above
• No, I did not attach my statement, which would prevent me from being considered for the position

04

Please indicate your highest level of education:

• High School
• Associates
• Bachelors
• Masters
• PHD/EDD
• I do not have a degree (and I attached a statement for consideration)

05

Please describe in detail your experience facilitating RFP/RFQ bidding and procurement processes with special emphasis on capital construction, facilities and/or technology. Please list examples of projects you have bid in the past and your skill level (moderate, skilled or expert). *Note, please limit your response to no more than 1/2 page. Text beyond 1/2 page will not be considered.
06

Describe in detail your experience with coordinating and/or managing contracts, including but not limited to, initial contract processes, legal and/or other related contract review processes and renewals. Please list all software which you use on a regular basis, your skill level (moderate, skilled or expert). List the purposes for which you have used the software and the use of each software application. *Note, please limit your response to no more than 1/2 page. Text beyond 1/2 page will not be considered.
07

Scenario: You have been asked by your supervisor to improve the purchasing/procurement processes for the college. They have asked you to focus on: 1.) reducing the time it takes to complete a requisition process, 2.) improve customer service to internal and external stakeholders of the college, and 3.) improving the contract approval/renewal processes for campus departments. What steps would you take in order to both gathering information to address these initiatives and also begin working to address them? *Note, please limit your response to no more than 1/2 page. Text beyond 1/2 page will not be considered.
Required Question