Travel is the best industry: we send people on vacation and help them make their bucket list dreams a reality. This growing, full-service travel agency is looking to hire an energetic, organized, extremely detail-oriented individual for the position of Executive Assistant.

Please read this in its entirety before applying. Please follow instructions to apply below. (Applications submitted via indeed only will NOT be considered.)

Are you:

• Located in Miami/Fort Lauderdale
• A self-starter, eager to take initiative and anticipate needs
• Someone that processes information quickly.
• An excellent communicator - proactive in outreach and professional in delivery. You must have excellent written communication skills.
• Able to work on your own
• Curious and eager to learn, and able to learn very quickly in a fast-paced environment
• Someone that knows how to optimize systems for ease of use and efficiency
• Able to “manage up” to clear out bottlenecks coming from the boss
• Someone who naturally anticipates needs and wraps up loose ends. You live for solving problems before they even exist.
• Compassionate and dependable.
• Eager to be part of a dynamic, hard-working team

Do you believe that everything is “figureoutable”? Are you confident in learning new technology and platforms? Are you friendly and create a sense of confidence when talking to clients and vendors?

Our owner is always busy and will send you information via email, through your task list, and via text/slack. Can you handle things coming from multiple directions?

Are you still reading this? If so, congratulations! This is a deliberately long job description, as much of our work requires reading and comprehending information, and distilling that down to clients and colleagues. Since you are here, keep going...

If you answered YES to all of the above, please read the full description and send your resume and cover letter, along with your social media handles, and a short paragraph explaining why you are perfect for this position, via email to employment at livewelltraveloften dot com. Applicants not applying in this manner will not be considered for this role.

Duties include:

Provide an efficient work flow, including superior communication and task management at all stages of a client’s trip

• Maintain and follow task list in ClickUP
• Data entry for all travel bookings
• Proficient in managing incoming emails promptly and efficiently, adept at assigning tasks and promptly executing them based on urgency.
• Attend daily morning Zoom meetings and effectively relay pertinent information regarding upcoming trips to your team.
• Proficiently organize electronic documents, ensuring their proper categorization and storage within the online cloud software
• Proficient in client communication and adept at proactive follow-up to gather necessary information.
• Effectively communicate with vendors via phone or email, facilitating clear information exchange and change requests.
• Maintain calendar of all client travel
• Send VIP letters to hotels
• Maintain client itineraries and manage deadlines, adding documents for presentation prior to departure
• Managing prospective client inquiries and appointments
• Web-based itinerary planning, research and management
• Attend in-person networking meetings as needed.
• Other duties as assigned.

Qualifications include: Bachelor’s Degree; must be fluent in English; excellent communication skills; proficient in Microsoft Word, Excel and Google Sheets; ability to quickly learn new processes and programs. Must be able to process information quickly.

We are looking for someone to grow with the company.

We use Click Up, Travel Joy, Travefy, Client Base, Canva and others.

This is a full-time position. Hours are 9 AM – 6 PM Eastern time. This is a (mostly) remote position and you must have reliable internet and phone service. Must be located in the Miami/Fort Lauderdale area.

Salary for the full-time position is $42,000 annually, with the possibility of commissions and bonuses.

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• Paid time off
• Referral program

Schedule:

• Monday to Friday

Application Question(s):

• Did you read through the entire job description and follow instructions for consideration?

Experience:

• Travel Agency: 2 years (Preferred)

Language:

• English (Required)

Work Location: In person