About Lisa McDennon Design:

Founded in 2000, Lisa McDennon's distinctive coastal California style reinvigorates design with natural materials, elegant forms, varied textures, and a modern yet timeless sophistication. Her award-winning residential and commercial interiors have been featured in national publications like House Beautiful, Traditional Home, Elle Decor, and Luxe Magazine. In 2018, McDennon launched her first lighting collection with Hinkley Lighting, which debuted at Milan's Salone del Mobile in 2019. Her Laguna Beach home and lifestyle boutique, Nuance, showcases her style through custom furniture, lighting, and linens.

Job Summary:

We are thrilled to offer an exciting opportunity as we seek an organized Executive Assistant to join the renowned Lisa McDennon Design team! The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. This crucial role entails managing the principal's calendar and operations, coordinating tasks, communicating with clients on the principal's behalf, and supporting a creative office environment. If you are a SWAN - Smart, Works hard, Ambitious, and Nice - this would be a great role for professional growth potential by ensuring the smooth operation of our growing firm.

Responsibilities:

Calendar Management:

• Maintain an accurate and up-to-date appointment calendar for the principal by coordinating with team members, clients, and external stakeholders to schedule meetings, conference calls, and other appointments.
• Send timely reminders to team members and clients regarding upcoming appointments and meetings.
• Assist in organizing and prioritizing the principal’s daily tasks and appointments for optimal time management and productivity.

Administrative Support:

• Provide comprehensive administrative support to principal, including managing correspondence, filing documents, and maintaining records.
• Handle incoming calls, inquiries, and emails and direct them to the appropriate individual. Respond on behalf of the principal when necessary
• Assist in preparing reports, presentations, and other documents as requested for principal, and on occasion, team members.
• Coordinate travel arrangements for the principal and on occasion staff, including booking flights, hotels, transportation, and managing itineraries.
• Schedule and coordinate internal and external meetings, ensuring all necessary resources, such as location, meeting rooms, equipment, catering, and decor are arranged.
• Prepare meeting agendas, distribute materials, and take accurate meeting minutes as required.
• Follow up on action items and deadlines resulting from meetings, ensuring timely completion.

Office Environment and Facility Support:

• Ensuring open office hours daily from 9:00am-5:30pm while maintaining a clean, well-organized, and professional work environment
• Order and maintain general office supplies.
• Manage all outgoing and incoming parcel and postal deliveries ensuring deliveries are appropriately sorted.
• Promptly address office maintenance issues and report to management.

Maintain confidentiality and professionalism in all interactions. Represent the organization professionally when dealing with clients, stakeholders, and visitors.

Qualifications:

• College Degree preferred
• Proven experience in a similar role, preferably as a personal or executive assistant.
• Exceptional organizational and time management skills.
• Proficient in using calendar management tools, such as Microsoft Outlook or Google Calendar.
• Strong attention to detail and ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Ability to multitask and work well under pressure in a fast-paced environment.
• Discretion and ability to handle confidential information with integrity.
• Proficiency in using office productivity software, such as Microsoft Office Suite.
• Professional and friendly demeanor with excellent interpersonal skills.
• Previous experience in managing office supplies, facility, or related tasks is a plus.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Work Location: In person