BOT Secretary

Status: Part-Time/Contract

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Roles and Responsibilities

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Additional duties may be assigned.)

Position Overview

The Board of Trustees Secretary will provide confident and consistent support to the Board of Trustees. Extracts key information from meetings and takes detailed minutes. The role encompasses a wide variety of administrative and executive duties and special projects leveraging a broad range of skills with a high degree of initiative in managing a variety of responsibilities in a fast-paced environment, while serving as a trusted partner with high integrity.

Duties

• Attends all meetings of the Board of Trustees (BOT)

• Keeps an accurate and permanent record of the proceedings of the BOT and publishes minutes of meetings as required by law

• Schedules regular/special meetings of the BOT and prepares, together with the CEO and President of the BOT, an agenda setting forth all known items of business to be considered at the meeting as well as information and memos delineating the substance of the agenda items

• Coordinates district business, meetings, and BOT Meeting packets as necessary

• Disseminates all information regarding BOT meetings to BOT members, schools, administrators, and other interested citizens in a timely manner and in accordance with state law

• Maintains all records of the BOT and ensures their safekeeping and availability for public inspection in accordance with state law and district policy

• Secures and facilitates the distribution of information between the CEO, the BOT, district employees, the media, and the public

Preferred Qualifications, Skills, & Abilities

An Associate’s Degree but Bachelor’s Degree is preferred with an emphasis in English, Communications, Public Relations, Community Education, or Business Administration. At least five (5) years of secretarial experience preferably in a school Board/Superintendent environment. Strong technological experience. Strong knowledge with virtual platforms, i.e. Zoom and Google Meets. Extensive knowledge and ability in the areas of public relations, writing, communications, office management, organization, and business machines. Technical and organizational skills. Works with discretion and confidentiality.

Skills, & Abilities

• Ability to cultivate strong, collaborative relationships internally and externally

• Strong proficiency in Google environment as well as Microsoft Word, Excel, and other database programs

• Excellent writing, editing, and proofreading skills

• Excellent organizational skills with multi-tasking capability

• Meeting, calendar, time, and event management experience

• Ability to handle confidential information and act with discretion

• Ability to use independent judgment in performing the responsibilities of the position

Physical Demands

The work environment characteristics described here are not listed in order of importance and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

• Occasional work that may extend beyond the normal workday

• Many situations that require hand motion, e.g., computer keyboard, typing, writing

• Consistent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop

• Consistent requirements to lift, carry, push, and pull various supplies and/or equipment up to a maximum of 50 pounds

EOE

Job Types: Part-time, Contract

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person