Lighthouse Title has served its customers since opening its doors in Holland, MI in 2001. Since our beginnings, the company has grown to be the title company of choice across more than 45 locations between Michigan and Wisconsin. Our team strives to be a leader in providing real estate services in a professional and friendly manner. We keep the human element at the center of all our title services and community involvement.

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This position is in-person and will directly support the President and other executive staff.

General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Tasks and Responsibilities

• prepare and edit correspondence, communications, presentations and other documents
• design and maintain databases
• organize, file and retrieve documents, correspondence and materials
• conduct research, collect and analyze data to prepare reports and documents
• manage and maintain executives' schedules, appointments and travel arrangements
• arrange and co-ordinate meetings and events
• record, transcribe and distribute minutes of meetings
• monitor, screen, respond to and distribute incoming communications
• answer and manage incoming calls
• receive and interact with incoming visitors
• liaise with internal staff at all levels
• interact with external clients
• co-ordinate project-based work (marketing, sales, etc.)

Education and Experience

• ideally at least 3 years experience providing support at a high level
• proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• knowledge of standard office administrative practices and procedures
• Bachelors degree an advantage

Key Competencies

• organizational and planning skills
• communication skills
• information gathering and monitoring skills
• problem analysis and problem solving skills
• judgment and decision-making ability
• initiative
• confidentiality
• team member
• attention to detail and accuracy
• adaptability

NOTE: The above job description is intended to describe the major functions and characteristics of this job. It is not intended to describe all the functions or responsibilities, which may be assigned to the incumbent employee. It is always within the employer's right to add to, delete from or further modify this job description at any time. This document is not to be construed.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 20 – 29 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Work Location: In person