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** Full-Time Front Desk Receptionist (Bilingual)**
**Job Category****:** Administrative Services **Requisition Number****:** PARTT001083 Showing 1 location **Job Details**
**Description**
LifeWorks is a nonprofit organization dedicated to being fearless advocates for youth and families seeking their path to self-sufficiency. We are committed to innovative problem solving, shared accountability, and a relentless focus on achieving real, sustainable, and measurable results for the clients we serve. Every member of our staff serves a meaningful purpose linked to our client's experience. Careers at LifeWorks offer opportunities for personal and professional growth and development while making an immediate difference in the lives of youth and families in our community.
LifeWorks is looking to hire a Front Desk Receptionist at our East Office. This role supports both the agency and various programs by managing the client flow. This is achieved by use of multiple means of communication to connect with staff and clients which may include hard/softphones, email, instant messaging, and video conferencing. Supports departmental management and staff with administrative and program support functions.
**Schedule**: M-F 8:30 AM 8:30 PM, Saturday 9 AM 1 PM**
**subject to change.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
* Answers and assesses incoming calls for crisis and/or program service requests to route appropriately.
* Delivers high customer service skills consistently when greeting and assisting clients and visitors while also assessing for crisis and/or program service requests.
* Verifies and creates data base records.
* Maintains check-in and check-out process for programs that offer scheduled client appointments.
* Performs daily data entry into external state database to maintain compliance with program contract requirements.
* Receives and posts payments to the appropriate client records.
* Maintains and archives digital and hardcopy client service files.
* Sorts and distributes all incoming LifeWorks mail on a daily basis.
* Reviews and confirms end of shift payment transactions to complete cash daily transmittals.
* Follows open and closing procedures as scheduled.
* Attends weekly shift check-in meetings and incorporate updates to shift process.
* Other duties as assigned.
**QUALIFICATIONS**
EDUCATION AND EXPERIENCE
* Must be bilingual in Spanish.
* Requires a high school diploma or equivalent;
* Requires 2 years of related administrative experience; or
* Equivalent combination of education and experience.
* Proficient in Microsoft Office including Excel, Word, Outlook, and SharePoint.
CORE COMPETENCIES AND SKILLS
* Client Focus Builds strong client relationships and delivers client-centered solutions.
* Action Oriented Takes on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
* Interpersonal Savvy Relates openly and comfortably with diverse groups of people across levels, functions, cultures, and geography.
* Values Differences Recognizes the value that different perspectives and cultures bring to an organization; is sensitive to socio-economic and cultural norms, expectations, and ways of communicating.
* Instills Trust Gains the confidence and trust of others through honesty, integrity and authenticity.
* Situational Adaptability Adapts approach and demeanor in real time to match the shifting demands of different situations.
CERTIFICATES, LICENSES, REGISTRATIONS
* Notary preferred.
**PHYSICAL/ENVIRONMENTAL REQUIREMENTS**
* Frequently required to sit or stand, use manual dexterity, speak, listen, hear, and write.
* Works in an office environment with little or occasional light physical effort, and low noise.
* May be required lift and/or move up to 25 pounds.
* Works on a computer, requiring the ability to view a monitor for long periods of time.
**Qualifications**
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**Behaviors**
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Full Time
$34k-42k (estimate)
04/28/2024
05/16/2024
lifeworksaustin.org
SAN DIEGO, CA
100 - 200
1998
STEPHANIE BAZAN
$10M - $50M
Social & Legal Services
We believe in the transformational power of acceptance. As an Austin nonprofit focused on helping youth and young adults, we work every year with thousands of young men and women whove endured circumstances that are unimaginable. Abuse. Neglect. Abandonment. Violence. Many have endured years of moving from one foster care placement to another without ever knowing a single adult that they could depend on. Others have had to survive years of unstable or unsafe family situations. And far too many are forced into homelessness to escape intolerable circumstances for the "freedom" of life on the str...eets. Weve all seen the depressing statistics. But what can be done to make an impact on these statistics? More important, what are we willing to do to turn around the very real lives behind the statistics? We are fearless in our commitment to success. From our emergency shelter and counseling services to our education services, workforce training and transitional living everything we do is focused on creating self-sufficient individuals, and in turn, strong, stable families. LifeWorks Youth & Family Alliance offers more than 20 programs that can be accessed alone or in combination to help our youth and families achieve self-reliance. This comprehensive approach quickly identifies and initiates the right mix of services to support each clients individual goals by bringing together all of the strengths of LifeWorks in a focused, actionable framework. Empowering better futures requires proven, measurable results. We do not shy away from data. We embrace it. Its why we use a results-based accountability model to assess the impact and effectiveness of our services. It is also why we are one of the only area nonprofits accredited by the Council on Accreditation for Services to Children and Families. Because we know that all our passion, commitment and hard work must produce consistent, measurable, positive outcomes for our organization to make an impact.
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