Description

The Executive Assistant provides coordination and high-level administrative support of the President & CEO, Board of Trustees and other Executive Team members to facilitate smooth business operations and achievement of strategic goals.

Please join us in our important mission to connect blood donors and the lives they impact!

Reporting to the President & CEO, the Executive Assistant has the following primary duties:

• Provides coordination and administrative support to the President & CEO.
• Receives, prepares and reviews incoming and outgoing correspondences, reports, board materials, and other information for accuracy and conformance with established policies and procedures prior to submission for approval.
• Manages, assists, constructs, and advises President & CEO with calendar management in both business and non-business matters including gathering materials, scheduling of and coordination of appointments, resolving conflicts, arranging travel, and other areas as needed.
• Schedules board meetings, board meeting and Trustees’ accommodations, Trustees’ information, as well as serving as Trustees’ Point of Contact, and their accommodations during board meetings and other business related travel; this may include after normal business hours.
• Collects and coordinates information needed to conduct Company business. 
• Responsible for attending Board meetings, Board Committee meetings and other Company meetings in order to take minutes, coordinate meetings, and assist with the meetings as needed.
• Supports, coordinates and assists the Executive Team as needed.
• Administers contract management system, scanning in documents and scheduling renewal reminders.
• Responsible for the professional appearance and overall function of the Executive Offices, Board Room and other areas ensuring those areas are ready for the needs of the business.
• As this position is an integral part of the highest levels of the organization and is exposed to confidential and proprietary information, trust and confidentially is mandatory.
• Supports the Company's strategic plan and decisions while leading their areas of responsibilities.
• Meets and exceeds customer expectations and adheres to established quality practices while seeking to continually improve work performance.
• Models LifeShare’s mission and values, integrating them into daily decisions, behaviors and actions.
• Promotes cooperation and communication within a team to achieve Company and departmental goals and deliverables.
• Completes other projects and duties as may be assigned.

CORE COMPETENCIES:

Qualifications

KNOWLEDGE / SKILLS / ABILITIES:

1. Associate’s degree in business administration or related field, plus
2. At least five (5) years of experience in an administrative support role; or an equivalent combination of education and experience sufficient to perform the essential job duties.
3. Proficiency in Microsoft Office suite (Word, Excel, Outlook and PowerPoint); ability to learn and utilize other software applications.
4. Prior blood banking or healthcare management experience preferred
5. Good understanding and knowledge of sales preferred
6. Demonstrated effectiveness in written and verbal communications, interpersonal skills and conflict resolution
7. Demonstrated organizational abilities and attention to detail
8. Must be self-motivated and dependable and able to work effectively with minimal direct supervision
9. Ability to maintain confidentiality of donor, employee and Company information at all times
10. Must have excellent internal and external customer services skill.

PHYSICAL DEMANDS / WORKING CONDITIONS / ENVIRONMENT:

1. Work is generally performed in an office environment; must be able to sit for extended periods of time
2. Requires keyboard dexterity and ability to look at computer for extended periods
3. Low risk of exposure to infectious diseases from blood and blood products
4. May require occasional lifting of up to 20 lbs
5. Low risk of exposure to infectious diseases from blood and blood products
6. Requires occasional travel (including overnight) to other centers and for external meetings; must possess a valid driver’s license and be insurable by our commercial auto insurance carrier

The requirements and physical demands listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made in accordance with the ADA to enable individuals with disabilities to perform the essential job functions.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.