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About the Administrative Assistant position
Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.
You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.
Administrative Assistant responsibilities are:
Arrange events, appointments and travels
Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
Attend meetings and take detailed minutes
Participate in the preparation of regularly scheduled reports
Organize contact lists and filing systems
Meet and support visitors
Help clients and company representatives contact each other
Review and update office policies and procedures
Monitor office supplies and research new deals and suppliers
Prepare and submit expense reports
Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers
Administrative Assistant requirements are:
Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
Strong time management and problem solving skills with the ability to prioritize work
Outstanding written and verbal communication skills, with close attention to detail
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus
Full Time
$59k-75k (estimate)
06/16/2024
07/02/2024
abbae.com
EL DORADO HILLS, CA
50 - 100
1987
KARIM P ALLANA
$10M - $50M
Business Services
Allana Buick & Bers, Inc. (ABB) is a leading Architectural Engineering firm specializing in making buildings perform better by making them energy efficient and longer lasting with lower operating cost. ABB specializes in exterior faade, roofing, waterproofing, building forensics, structural engineering, mechanical engineering, renewable/alternative energy, and energy efficiency consulting. ABB provides investigation, assessment, design, engineering, construction administration and monitoring services based on real world experience gained from our building forensics background to support repair ...
s, rehabilitation, new construction projects, and construction litigation cases. ABB has offices in California, Arizona, Hawaii, Nevada, North Carolina, Oregon, and Washington. Our talented staff includes registered Architects, licensed Civil, Structural, Mechanical and Electrical Engineers, building technologists, and other construction professionals. For over 34 years ABB has brought value and innovative solutions to the design and construction industry that results in sustainable, efficient and long lasting buildings. We have a legacy of satisfied owners, developers, architects and contractors that have benefited from our specialized solutions. View Career Opportunities: http://abbae.com/about/careers/current-opportunities/
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