About us

The Law Office of Douglas Oberdorfer, P.A. is an probate/estate planning/elder law focused firm in Jacksonville, FL. We strive to give our client's one on one attention and care when handling their families needs idualized representation of clients in their time of need.

Our work environment includes:

• Casual work attire
• Relaxed atmosphere
• On-the-job training

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills and the ability to handle multiple tasks simultaneously. The Administrative Assistant will work directly with clients, other attorney's offices and the courts. Drafting of some documents, proofreading documents, and managing legal case files are some of the tasks expected of the applicant.

Responsibilities:

- Client management (scheduling, assist with billing

- Maintain document management systems and ensure files are organized and up to date

- Schedule and coordinate meetings, interviews, and appointments

- Perform data entry tasks and maintain accurate records

- Assist with transcribing legal documents and correspondence

- Manage calendars and prioritize tasks for the legal department

- Handle incoming calls and emails, responding or redirecting as necessary

Qualifications:

- Proven experience as an Administrative Assistant or similar role

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or other word processing applications

- Familiarity with document management systems is a plus

- Attention to detail and strong proofreading skills

- Ability to handle confidential information with discretion

Please note that all positions at our company are paid positions.

Job Type: Full-time

Pay: $19.94 - $21.28 per hour

Expected hours: No more than 38 per week

Benefits:

• Free parking
• Paid sick time
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Ability to Relocate:

• Jacksonville, FL 32202: Relocate before starting work (Required)

Work Location: In person