Provide Important Community Support

The City of Lake Forest is seeking a Part- time Administrative Assistant to support the Department of Public Works. 

This position will perform a variety of administrative tasks to support customer service functions and the nine Operating Sections of Public Works (Engineering, Fleet, Water Plant, Streets, Water & Sewer, Sanitation, Parks, Forestry, and Building Maintenance).

This position requires constant contact with the public as well as internal Public Works Department staff. The primary responsibilities of this position include but are not limited to:

• Administrative duties: Answering the phone, ordering supplies, coordinating resident mass mailings, organizing and distributing Department mail, file management, and uniform ordering

• Assisting with invoice and PO processing

• Department absence request entry

• Resident service requests such as coordinating flooding inspections, special garbage pickups, and parkway permits

• Utilization and entry within SeeClickFix/Cartegraph (Department’s work order system) and Laserfiche (electronic file management system)

• Other duties as assigned by the Director of Public Works

• High School diploma or equivalent

• Must have strong verbal, written, and interpersonal communication skills

• Must have strong organizational skills

• Previous experience working in an office environment, required

• Technological proficiency, especially in the Microsoft Office Suite 

• 24 hours per week
• Illinois Municipal Retirement Fund (IMRF) pension participation 
• 2 weeks Vacation and 12 Sick Days earned a year
• Vacation time earned increases with years of service