Front Office Receptionist/Administrative Assistant

at Kirkwood United Methodist Church

The purpose of this position is to both practice hospitality toward members of the congregation and greater community by welcoming individuals, answering phone calls, and directing their requests to the proper staff or volunteer for follow up. This position will also serve a vital role in maintaining our congregational database and supporting other staff and volunteers with administrative needs.

Hours: 15-20 hrs/week, Monday through Thursday and potential for paid time-off

Primary Responsibilities:

Reception

• Front desk office administration that includes but not limited to answering phone calls, checking messages, greeting visitors to the office and receiving packages.
• Research and purchase all office supplies and other items as requested.
• Maintain office equipment and vendor contracts for office needs (e.g, copier).
• Ensure cleanliness of the office area and staff kitchen.

Database Management

• Maintain congregational database and official files including personal information, membership, baptisms, deaths, marriages, and transfers.
• Enter weekly attendance into the congregational database and Vital Signs.
• Provide initial follow up for “Connect Card” items such as first time guest e-mail, prayer list, information request, etc.
• Assist with the preparation and submission of information to the United Methodist denomination including Charge Conference forms and Year-End Reports.
• Provide database support for other staff members.

Staff Support

• Prepare and publish various communication items including weekly bulletin, prayer list, etc.
• Create and print programs/bulletins for funerals, concerts, All Saints day, etc.
• Various printing or copying projects - tutoring program, VBS, children’s ministry, music concerts, connect cards, envelopes, etc.
• Assist with other projects as requested.

Required Skills and Experiences:

• High School diploma or equivalent
• Experience as receptionist and/or administrative assistant.
• Must have excellent written and verbal communication skills and conflict management skills.
• Ability to multi-task and take initiative to solve problems resourcefully and creatively.
• A team player with the ability to partner with staff and church members.
• Accurate and detail-oriented, especially in the areas of proofreading and editing.
• Software – strong proficiency in Microsoft Office and Google Suite
• Database knowledge and ability to learn and administer Realm People database and communication program.
• Ability to operate copiers, printers, multi-line phone system, and other office equipment.

Please submit cover letter and resume to debbie@kirkwoodumc.org.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• Day shift

Ability to Relocate:

• St. Louis, MO 63122: Relocate before starting work (Required)

Work Location: In person