Description

The Accounts Payable (AP) Specialist manages the payment of all vendor and supplier invoices, including processing, tracking and reconciling, in an accurate, efficient and timely manner.

Essential Duties and Responsibilities

• Receives, processes, and pays vendor invoices by verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, invoice or payment discrepancies; insuring credit is received for outstanding memos; issuing stop-payments
•  Verifies approval on all invoices and check requests
• Protects organization's value by keeping information confidential
• Prepares year-end 1099s for suppliers
• Maintains AP files and records by scanning appropriate documentation to Kovis system
• Identifies, communicates, and executes process improvements.
• Prepares banking transactions for review and monitors check processing (positive pay) for discrepancies
• Assists finance with accumulation of documentation for audits
• Coordinates and schedules meetings and offsite events
• Arranges travel/hotel for guests, visitors, and candidates
• Manages incoming calls and visitors to the corporate office
• Manages mail, deliveries, and coffee services
• Coordinates office equipment repair, facility maintenance, and office cleaning
• Serves as Emergency Response Coordinator for the corporate office
• Maintains corporate licenses and permits
• Special AP projects as assigned

Requirements

• Bachelor’s degree strongly preferred including some accounting background
• Proficient computer skills and in-depth MS Office capability
• Strong communication, customer service and teamwork skills
• Ability to effectively manage multiple priorities in a fast-paced environment
• Sound judgment, problem-solving, and decision-making ability
• Ability to handle confidential information in a discreet, professional manner 
• Strong attention to detail and accuracy