Title : Human Resources (HR) Assistant

Location : Vienna, VA

Status : Full-Time

Position Summary :

Midnight Sun is looking to hire a Human Resources (HR) Assistant in the Vienna, Virginia office. This role assists with recruitment and onboarding, benefits administration, and other office / organizational tasks.

Duties / Responsibilities :

• Performs full life cycle recruitment, including but not limited to job postings, sourcing, tracking screening, scheduling, interviewing, reference checks, processing offers, new hire paperwork and onboarding personnel.
• Onboards new employees, including but not limited to drug testing, background checks, new hire paperwork and benefit enrollment.
• Ensures the recruitment process lifecycle is completed in a fast, efficient, and professional manner at all times, minimizing the time to hire.
• Uses recruitment systems appropriately and with a focus on data integrity to ensure accurate reporting and compliance.
• Performs benefits administration including processing benefit enrollments, terminations, changes, 401(k) rollovers, distributions, open enrollment, and answer employee questions.
• Performs leave and accommodation administration including but not limited to FMLA and LWOP.
• Processes incoming mail and deliveries and assists with outgoing shipments / mail.
• Completes and submits weekly COBRA reports.
• Sends out employee separation documents.
• Submits workers compensation claims to carrier.
• Assists with immigration paperwork
• Communicates effectively with all levels within the organization.
• Assists with running reports and compiling and organizing data.
• Maintains accurate paper and electronic files.
• Directs employee and client questions, complaints, and concerns to the appropriate personnel.
• Other duties as assigned.

Minimum Requirements :

• High School Diploma.
• 1 year of recruiting / sourcing or relevant experience.
• High attention to detail
• Experience working in client-facing environment
• Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.

Preferred Skills and Experience :

• Bachelor's Degree.
• Government contracting or Alaska Native Corporation (ANC) experience.
• Experience with an Applicant Tracking System (ATS) such as ApplicantPool.
• Experience with benefit enrollment and administration.
• Knowledge of SharePoint, One Drive, Costpoint, and other collaborative / HRIS systems.

Work Environment :

Performance of the required job duties will be in an office environment with work-from-home flexibility.

Physical Demands :

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job :

• Ability to regularly sit, stand, walk, talk, and hear.
• Ability to frequently use hands to finger, handle, or feel.
• Ability to occasionally climb, balance, stoop, kneel, squat, or reach.
• Ability to frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Benefits :

KIC offers a comprehensive benefits package including : Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Education Assistance / Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more!

Apply online at our website :

Disclaimer :

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer.

KIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, gender identity, or any other legal protected status.

Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation, may legally grant certain preference in employment opportunities to KIC Shareholders, and their Descendants.

EOE / AA / M / F / D / V.

Please view Equal Employment Opportunity Posters provided by OFCCP here ().

Successful candidate must pass, comply, and adhere to KIC's Drug and Alcohol policy / testing requirements and pass a thorough background check including fingerprinting.

Last updated : 2024-05-19