Welcome to KBI Staffing Solutions Limited Liability Company where "Respect Meets Workmanship. Welcome to your first step in joining a dynamic team of professionals focused on building economic opportunity through job placement. Our team in looking for an executive level office manager to lead our front and back office team. Office Executives perform many duties and responsibilities in their quest to maintain office efficiency. Duties can vary between Front Office Executives and Back Office Executives.

The role of an Office Manager can be technical or people-based, depending on what needs to be done to make the office function at its best. At the back end, you will help upper management manage all of the data they need for their company to function. You will also use your analytical mind to analyze market trends and suggest strategic moves to upper management. At the front end, the Office Executive uses their leadership skills to keep employees happy and inspired. This job requires someone who has a technical mind but is also a people-person. Below is a list of skills we found most desirable by those looking for Office Executive candidates.

Responsibilities

• Serve as the point person for office manager duties including:
  • Maintenance
  • Mailing
  • Supplies
  • Equipment
  • Billing
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Working knowledge of Payroll systems, process, procedure (ADP experience preferred)
• Experience using QuickBooks online version
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Experience working in a staffing firm is a plus