Job Summary: An Administrative Assistant’s duties and responsibilities include providing administrative support to ensure efficient operation of the office. They support managers and employees through a variety of tasks related to organization and communication. They are responsible for confidential and time sensitive material and will need to be familiar with a variety of the field's concepts, practices, and procedures. This is not a hybrid role.

Job Duties and Responsibilities:

• Answer phones, relay messages and ensure office and warehouse are supervised.
• Answer doors, greet and assist visitors at the office.
• Retrieve mail daily.
• Maintain office by ensuring the area is kept in order and supplies are properly stocked for the office and lunchroom.
• Manage vehicle tasks such as registrations, ticket payments, GPS, gas cards and maintenance.
• Assist with project data entry and bid packages.
• Assist with the setup and equipment for new hires.
• Assist with all inter-office departments with any administrative tasks as needed such as generating FedEx labels and making copies.
• Back up Purchasing with generating purchase orders to vendors for materials/equipment. Also, generate tax exempt forms when needed.

Job Knowledge, Skills, and Abilities:

• The ability to effectively multi-task.
• Strong problem-solving skills and work ethic.
• High degree of attention to detail and accuracy.
• Excellent verbal, written and interpersonal communication skills.
• Ability to work independently and prioritize tasks.
• Familiar with business process and procedures.
• Knowledge of telephone and office management systems and procedures.
• Must be proficient in Microsoft Office, specifically Excel, Word, Outlook and Teams.

Education and Experience:

• High School Diploma or equivalent.
• Some college courses or equivalent combination of education, training, and experience.
• Two plus years’ relevant administrative or assistant experience in an office environment.

Physical Requirements:

• Typical standard office environment conditions; sitting, standing, walking, and minimal lifting.

The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned as the scope of the position may change as necessitated by business demands.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative or assistant: 2 years (Required)

Ability to Commute:

• Trenton, NJ 08619 (Required)

Ability to Relocate:

• Trenton, NJ 08619: Relocate before starting work (Required)

Work Location: In person