We are seeking an Administrative Assistant to join our federal team performing construction, service, and maintenance work at our Aberdeen Proving Grounds, Maryland location. 

 

At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.
Pay range: $21.00 - $29.00 per hour based on experience.
Shift: 7:00am-3:30pm or 8:00am-4:30pm EST (employees choice)Benefits: Eligible for benefits on first day of employmentPaid Time Off: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total)Travel Required: None, all work is based at this location

 

As an Administrative Assistant, you will:

 

• Provide administrative, day-to-day support for the maintenance & service operational teams
• Responsible for tracking and monitoring the contract deliverables with the reporting Project Manager. Escalate issues and coordinate with appropriate individuals (Foreman and/or Project Manager) for timely follow-up as required. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions
• Actively participates in contract activities such as Preventative Maintenance (PM) Schedules, Logs, and Reports, Manpower Tracking Logs, EPA Logs, QA/QC Logs and Reports, Service Order (SO) Tracking Logs, Reports, and Assessments, Warranty Tracking Logs, Filing and Collation of Invoice Documentation, and Consumable Material Tracking Logs for the Project Manager and customers
• Manage a document control system in support of Service Orders, TDP deliverables, QAQC, and PM activities
• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses, other service related transactions, and any other supporting documents and/or customer and value reporting required by the contract
• Provide support with the subcontract process. Type, mail or track subcontracts for appropriate approval signatures. Secures bids and quotes for materials and subcontracts. Prepares Purchase Order Requests with supporting documentation. Files and supports collection of receipt information with accounts payable
• May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date
• Coordinates and generates scheduled service visit reports/requests and security badge requests
• Assist with new employee orientation documentation and activities such as safety training or training on administrative processes, as needed
• Maintain office administration services by organizing office clerical operations and procedures.
• Support inventory control process for materials including updating equipment asset transactions
• May be required to participate in QC and safety reporting (in the field and office) and follow JCI PPE Safety requirements while in the field.
• May support special projects and other duties as assigned.

Required Qualifications:

• High school diploma or equivalent
• 3 years of related work experience with administrative duties, preferably within a service, construction, or technical work environment
• Strong personal computer skills with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, etc) and general Windows environment
• The ability to perform work independently and demonstrate solid organizational skills and attention to detail
• Strong interpersonal skills, both written and verbal, to effectively communicate with both internal and external team members
• The ability to simultaneously handle a large and diverse number of projects, tasks and issues

 

Preferred Qualifications:

• Experience supporting construction, maintenance, or field service related teams
• Experience supporting service order work

 

Preferred Education:

• Associate's Degree or higher

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

 

To learn more about who we are and what we do, please check out our Take a Journey video.  

Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:

• Named to FORTUNE’s “Most Admired Companies” List
• Corporate Knights Global 100 Most Sustainable Corporations in the World
• Ranked 67 on the Drucker Institute’s list of best-managed companies in America

 

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

 

Division: JCFS (Johnson Controls Federal Systems)

#LI-MG3

#LI-Onsite