The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position will work approximately 32 hours per week.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities:

• Answer and direct phone calls
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Provide general support to visitors
• Provide information by answering questions and requests
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Cover the reception desk when required
• Handle sensitive information in a confidential manner
• Resolve administrative problems
• Coordinate repairs to office equipment
• Greet and assist visitors to the office

Requirements:

• Proven admin or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent