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THE SALVATION ARMY USA WESTERN TERRITORY
Los Angeles, CA | Full Time
$107k-149k (estimate)
4 Days Ago
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Administrative Assistant - Production Associate
$48k-61k (estimate)
Full Time | Business Services
2 Months Ago
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JLL is Hiring an Administrative Assistant - Production Associate Near Los Angeles, CA
Job Summary
We are seeking an Administrative Assistant - Production Associate to join the Capital Markets team. We are looking for a motivated individual who doesn't sweat the details. Someone who can easily juggle shifting priorities with ease, moving between client event planning and client closing due diligence tasks.
This is a fast-paced, team-oriented environment, partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth
Main Responsibilities
Act as project manager for the deal team, manage shifting timelines, moving a deal through the marketing stages in our proprietary database, including due diligence in the closing process.
Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Assist Producer and Real Estate Analysts in the preparation of marketing materials for deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Manage deal deadlines for internal team
Coordinate graphic design with design team.
Work with vendors to arrange photography.
Work with vendors utilized in conjunction with transactions.
Provide superior administrative and production deal support to producers.
Schedule meetings, tours and conference calls for Producers
Organize Producers' calendars, make travel arrangements and process expense reports.
Prepare and proof PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Organize and file important deal-related correspondence.
Provide back up support to other production associates as needed
Must be able to work overtime on short notice.
Other duties as assigned.
Experience Required
Minimum 0-3 years of related administrative, marketing, or communications experience.
Excellent communication, organizational, and time-management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast-paced, team-oriented, environment.
Demonstrate problem-solving, decision making, and analytical skills.
Commercial Real Estate experience preferred.
Education
Real Estate/Finance background is preferred.
High School graduate required/college a plus.
Computer Skills
* Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
* Database experience is a plus.
#LI
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
We are seeking an Administrative Assistant - Production Associate to join the Capital Markets team. We are looking for a motivated individual who doesn't sweat the details. Someone who can easily juggle shifting priorities with ease, moving between client event planning and client closing due diligence tasks.
This is a fast-paced, team-oriented environment, partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth
Main Responsibilities
Act as project manager for the deal team, manage shifting timelines, moving a deal through the marketing stages in our proprietary database, including due diligence in the closing process.
Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Assist Producer and Real Estate Analysts in the preparation of marketing materials for deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Manage deal deadlines for internal team
Coordinate graphic design with design team.
Work with vendors to arrange photography.
Work with vendors utilized in conjunction with transactions.
Provide superior administrative and production deal support to producers.
Schedule meetings, tours and conference calls for Producers
Organize Producers' calendars, make travel arrangements and process expense reports.
Prepare and proof PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Organize and file important deal-related correspondence.
Provide back up support to other production associates as needed
Must be able to work overtime on short notice.
Other duties as assigned.
Experience Required
Minimum 0-3 years of related administrative, marketing, or communications experience.
Excellent communication, organizational, and time-management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast-paced, team-oriented, environment.
Demonstrate problem-solving, decision making, and analytical skills.
Commercial Real Estate experience preferred.
Education
Real Estate/Finance background is preferred.
High School graduate required/college a plus.
Computer Skills
* Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
* Database experience is a plus.
#LI
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$48k-61k (estimate)
POST DATE
03/29/2024
EXPIRATION DATE
04/30/2024
WEBSITE
us.jll.com
HEADQUARTERS
SAINT LOUIS, MO
SIZE
>50,000
FOUNDED
1997
CEO
JAMIE L LIPPERT
REVENUE
$10B - $50B
INDUSTRY
Business Services
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