Executive Administrator

Summary Of Position:

The Administrative Management Executive reports to the CEO and is responsible for day-to-day administrative business operations, drafting policies, procedures, correspondence, as well as review of a variety of grants, documents, reports and compliance/audit data/summaries which require the CEO’s approval. The position requires excellent communications, interpersonal, editing, writing, planning and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies, work effectively and efficiently with internal and external clients, have excellent self-awareness and self-management skills, and will be proactive in identifying efficient workflows and business practices. The position requires adherence to deadlines, timeliness in preparing signature ready work products, a definitive commitment to attendance and display integrity, to ensure all support activities are carried out consistent with the CEO’s vision and agency mission and values.

Essential DUTIES AND RESPONSIBILITIES:

Responsibilities include the following, and other duties may be assigned:

• Plan and coordinate administrative procedures and prepare deliverables and to devise ways to streamline processes
• Assist with staff recruitment, training, and supervision, allocate responsibilities and office space, and act as a mentor and role model for other administrative staff
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the agency to facilitate other business operations
• Assist with budget planning, forecasting, and allocation, and ensure that the executives adhere to the policies and procedures of the organization
• Develop and improve policies and procedures in all departments and assist in updating these
• Manage business development projects
• Provide project and team support as needed; This includes participating in meetings, brainstorming sessions, and workshops, as well as contributing to the development and implementation of strategies, plans, and initiatives
• Prepare effective and impactful written presentations including graphics used for decision making
• Monitor progress of projects to identify barriers and recommend solutions to the CEO
• Is involved in managing the budget and expenses of the executives they support. This includes preparing and reviewing invoices, receipts, and reimbursements, as well as tracking and reporting on the financial performance and goals of the executives
• Is involved with creating and updating databases, spreadsheets, files, and folders, as well as ensuring that they are accurate, secure, and accessible
• Perform data analysis, research, and reporting, and provide insights and recommendations to the executives
• Support Board and Committee activities, preparation of documents and coordination of logistics
• Any additional tasks as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty accurately and with attention to detail in compliance with professionalism, timeliness, accuracy and integrity. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree, Master’s Degree is highly preferred
• Outstanding oral and written communications
• Excellent listener, collaborator and team player
• Proven experience as administrative or executive manager
• In-depth understanding of administration and management procedures and departmental and legal policies
• Familiarity with financial and regulatory management principles
• Proficient in MS Office, including Excel pivot tables and powerful PowerPoint presentations
• Analytical mind with problem-solving skills
• Excellent communications (verbal and written, including presentation skills), organizational and multitasking skills
• Excellent self-management, maturity, soft skills

ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.

PERKS: We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!

JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.

Status: Full-Time

FLSA: Exempt

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Administrative: 5 years (Preferred)

Ability to Relocate:

• North Miami, FL 33181: Relocate before starting work (Required)

Work Location: In person