5 Assistant to the Chair Jobs in Philadelphia, PA
Jefferson Health is Hiring an Assistant to the Chair Near Philadelphia, PA
CORE FUNCTIONS AND COMPETENCIES:
- Coordinates new physician and provider interviews and related recruitment issues. This includes scheduling appropriate interviews, booking of travel and reimbursement.
- Responsible for the completion of faculty appointment, works with the Chair, administrative staff, Medical Staff Office to ensure application is submitted timely and accurately. Works with the Chair, Administrator and staff on the onboarding/separation process of faculty. This includes offer letters and contracts in the medical staff application.
- Coordinates faculty evaluations with the Chair and physicians in a timely and efficient matter. This position is the point person for the Interfolio application and assists the faculty in the appropriate completion of all appropriate forms.
- Coordinates Grand Rounds and other related CME series for the Chair and department as necessary. This includes working with the Grand Rounds Committee to establish list of invited speakers. Working with faculty and guests as it relates to the lecture, travel and other related details.
- Receives and screens telephone calls for the Chair; screens letters and/or visitors, seeks answers to routine questions and furnishes information, when possible and appropriate.
- Works with the Chair and other faculty members in the faculty promotion process. Works with members of the medical college and others to assist in the promotion process as needed.
- Coordinates all departmental administrative meetings, including taking and sending minutes when appropriate. Compiles annual academic year calendar and distributes as appropriate.
- Makes travel arrangement for attendance of Chair at conferences, seminars, lectures, etc. by making hotel and travel arrangements, insuring payment of registration fees, requesting expense checks for advances, etc.
- Assembles data, prepares administrative reports, and prepares or assists in the preparation of departmental business correspondence.
- Maintains control of all professional memberships, periodicals and subscriptions including expirations, renewals, payments, for the Chair and others as needed.
- Provide back up to others as needed.
- Demonstrate reliability in meeting deadlines and completing responsibilities in the highest confidential matter.
- Effectively express self. Listen attentively. Create a climate of open communication. Respect confidentiality and privacy.
- Keep Chairman and Administrator well informed of status of assignments. Respond to requests and leadership of supervisor.
- Understanding and striving to achieve the organization’s mission
- Safeguarding the privacy of all patients, students, long-term care residents, employees and visitors, and protecting the confidentiality of all related information entrusted to your care
- Using communication and computer systems and other equipment only for purposes of conducting your employer’s business
- Maintain the confidentiality of any password of other security devices issued to me by my employer
- Limiting your access to such confidential information as required to perform the duties and responsibilities assigned to you
- Regarding and understanding your employer’s policies regarding confidential information
- Understanding that TJUH has a “Staff Rights” policy in which the hospital recognizes that some employees may have cultural values and ethical or religious beliefs that may at times be in conflict with the employees’ assigned responsibilities for the provision of patient care. You understand that TJUH will make reasonable accommodation in making staffing assignments for such employees, provided the employees have notified their supervisors of the objections to particular assignments in accordance with the hospital’s policy. (see policy title: Accommodation of staff based on cultural values, ethics and / or religious beliefs)
- Performs other related duties as assigned.
EXPERIENCE REQUIREMENTS:
- Minimum of 5 years’ experience supporting mid-senior level executive.
- Excellent communication skills, both verbal and written, is required.
- Must be computer literate using Microsoft Word, PowerPoint, Excel, and Outlook.
- Must exercise judgment and discretion in handling requests, appointments and telephone calls.
- Must be detail oriented and well organized.
- Coordinate and manage meeting planning activates and travel arrangements.
Job Summary
Full Time
Hospital
$50k-63k (estimate)
05/27/2024
07/10/2024
jeffersonhealth.org
CHERRY HILL, NJ
3,000 - 7,500
1995
NGO/NPO/NFP/Organization/Association
ALBERT SMITH CPA
$500M - $1B
Hospital
Related Companies
About Jefferson Health
Jefferson is a New Jersey-based non-profit health care system that offers services such as cardiovascular care, neurosciences and rehabilitation therapy.
The job skills required for Assistant to the Chair include Administrative Support, Scheduling, Planning, PowerPoint, Leadership, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Assistant to the Chair. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Assistant to the Chair. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Assistant to the Chair positions, which can be used as a reference in future career path planning. As an Assistant to the Chair, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Assistant to the Chair. You can explore the career advancement for an Assistant to the Chair below and select your interested title to get hiring information.
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