Job Summary :

The Administrative Assistant performs clerical and secretarial work, processes and maintains relatively complex office records, reports, and materials of greater difficulty and with more independence, but within guidelines established by precedents and departmental policies.

This position has routine, personal contact with students, staff, faculty, administrators, and the public, providing standard information and occasionally explaining methods, procedures, and activities of unit.

Duties and Responsibilities :

Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person.

Presents a professional appearance while representing the University with internal and external clients.

• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor;
• independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations;

completes routine forms.

• Creates files, reports, tables, charts, databases, minutes, and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Validates student information and keeps academic record standings.
• Arranges and records attendance for meetings.
• Collects data for travel and travel reimbursement for student, faculty and interview candidate travel as necessary.
• Performs other duties as assigned.

Required Minimum Qualifications :

• High school diploma or GED.
• At least two (2) years full time equivalent experience in clerical or administrative support

Preferred Qualifications :

• Associate degree or Equivalent
• At least 4 years of experience directly related to the duties and responsibilities specified is preferred.

Last updated : 2024-05-22