Position Summary

The School of Social Work at Jackson State University is accepting applications for its Administrative Assistant position.

Qualifications Minimum Required Education Must have a Bachelor’s degree. Minimum Required Experience A minimum of two to four (2-4) years of administrative experience or office management experience.

Minimum Required Licenses and / or Certifications None. Qualifications See knowledge, skills. and abilities. Knowledge, Skills and Abilities

• Must be detail-oriented, possess energy, respect, enthusiasm, and initiative.
• Documented administrative or office management experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in computer applications (Microsoft Word, Excel, Word, PowerPoint, Google Drive, Publisher) and Interne / Web utilization (PAWS, Banner).
• Must possess strong quantitative / accounting skills.

Job Duties and Responsibilities

• Handle sensitive information in a confidential manner.
• Answer and direct phone calls.
• Assist students, faculty, and administration.
• Organize and schedule appointments / meetings.
• Make travel arrangements.
• Assist in organizing and coordinating program and school events.
• Maintain supply inventory by checking stock, ordering, verifying receipt, and payment.
• Prepare and proofread correspondence, reports, and other documents.
• Organize and maintain paper and electronic filing system on students and faculty.
• Take accurate minutes at departmental meetings.
• Ensure operation of office equipment.
• Research, collect, and compile information as requested.
• Manage student workers / graduate assistants.
• Process requisitions and EPAFs.
• Perform other duties as requested.

Posting Detail Information

Last updated : 2024-05-03