1. Answer incoming calls from outside lines as well as visitors and guests at the front gate.
2. Process inbound and outbound packages as well as all supporting documents.
3. Communicate with the front office to track new purchase order requests, ensure delivery of the complete order was received and review invoices.
4. Manage paperwork and data entry for work orders and spare parts inventory.
5. Assist with plant raw material inventory as needed.
6. File daily logs and supporting paperwork.
7. Order supplies for the Plant as necessary.
8. Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
9. Prepare employee expense reports (work boots, safety glasses, etc).
10. Drive a company vehicle to various locations to pick up/ drop off parts and paperwork as needed.
11. Assist Plant Management with the coordination of employee vacations.
12. Maintain Certificates of Insurance for all contractors working onsite.
13. Serve as a Notary Public as needed.

• Education – High School diploma or GED equivalent required
• Experience – 6 years of work experience in administrative support preferred.

Knowledge, Skills and Abilities:

KNOWLEDGE

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computer Software – Knowledge of computer software and applications.

SKILLS

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
• Time Management — Managing one's own time and the time of others.
• Speaking — Talking to others to convey information effectively.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Service Orientation — Actively looking for ways to help people.
• Cooperation — Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

ABILITIES

• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension — The ability to read and understand information and ideas presented in writing.
• Written Expression — The ability to communicate information and ideas in writing so others will understand.
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• Speech Clarity – The ability to speak clearly so others understand you.
• Speech Recognition – The ability to identify and understand the speech of another person.
• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.