SUMMARY

This position is responsible for providing administrative support to the Principal and the school office to assure smooth and efficient operation of the office.

DUTIES

1. Responsible for opening and locking the office at the beginning and end of each workday.
2. Maintains student records as shall be required and transfers all students’ permanent records to next year.
3. Processes all changes and adjustments in student schedules as directed by the principal.
4. Maintains and counts monies for food services where required, student insurance, student pictures, field trips, class projects, student fees, textbooks, etc.
5. Assists teachers in preparing instructional materials as directed by the principal.
6. Maintains schedule of appointments and makes arrangements for conferences and interviews.
7. Collects, organizes and checks purchase orders for supplies and books for next school year.
8. Marks personnel who are absent and fill out substitute teacher forms to be signed at the end of the day.
9. Checks student attendance and when applicable inform the cook of the number of students eating.
10. Keep record of student absences and call to verify the absence with a legal guardian.
11. Types and maintains daily announcements.
12. Operates office equipment such as fax machines, copiers, etc.
13. Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
14. Greets visitors, students/staff and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
15. Sets up and maintains paper and electronic filing systems for records, scheduling, correspondence, and other material.
16. Reviews inventory of supplies, orders as necessary, and re-stocks the supply closet when items are received.
17. Locates and attaches appropriate files to incoming correspondence requiring replies.
18. Opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.
19. Completes forms in accordance with school district procedures.
20. Makes copies of correspondence and other printed material.
21. Reviews work done by others to check for correct spelling and grammar, ensures that district format policies are followed, and recommends revisions.
22. Composes, types, and distributes meeting notes, routine correspondence, and reports.
23. Tends to sick or injured students and prepares any accident or illness forms required.
24. Makes changes in the bell system as directed by the building principal.
25. Prepares and handles packages for shipping and/or pick-up.
26. May be required to scan student ID badges at lunch as needed at location.
27. May be required to perform other tasks as assigned by the building principal.

QUALIFICATIONS

1. High School Diploma or equivalent required.
2. A minimum of 1-3 years experience in an office administration or related position.
3. Must be able to type 60 wpm
4. Knowledge of Microsoft Office programs including Word, Excel, Access, Powerpoint, etc.
5. Ability to lift and carry up to 20 lbs.
6. Ability to push/pull up to 10 lbs.
7. Ability to communicate to students, parents and staff in an acceptable/courteous manner.
8. Must have excellent oral and written communication skills to work with teachers, education support personnel, building administrators and the general public.
9. Enforce school regulations and policies in a professional manner.
10. Ability to maintain good working relationships with fellow employees and pupils.

SCHEDULING 

The work hours for this position are based on each building. The schedule is subject to change with district demands. Overtime is required when requested.