Administrative Assistant - Front Desk

Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions to many of the world’s leading brands and companies, is searching for an Administrative Assistant to join our Electricalteam in our Menlo Park, California office.

This is a fantastic opportunity to grow a versatile career!

What are we looking for?

This Administrative Assistant is responsible for supporting our Electrical business unit by performing a full range of administrative duties, including running reports using Microsoft office, reviewing local operating procedures, event planning and administrative planning.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for answering the telephone and greeting clients, and providing administrative support to various departments.

REPORTING STRUCTURE

This position reports to the office manager.

EXAMPLES OF WORK

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

• Answering incoming calls and directing them to the appropriate persons
• Taking / recording messages and giving them to the appropriate persons in a timely manner
• Greeting customers and directing them as needed
• Projecting a courteous and pleasant image over the phone and in person
• Providing customers with appropriate identification and safety supplies as needed
• Maintaining a log of all visitors
• Ensuring that the reception area is clean and orderly
• Performing other work as required Basic maintenance of break rooms, coffee and water stations, conference rooms, and bathrooms and making sure they are clean and presentable.

This includes wiping tables, chairs, counters, arranging chairs back into place, refilling soap dispensers and paper towels, ensuring trash cans are not full.

Other administrative support : Assistance to Regional Production Specialists, Scheduling, Sales, and Operations

EDUCATION & EXPERIENCE

• Minimum High school diploma or GED
• Bachelor’s degree preferred

• Excellent customer service skills
• Excellent communication skills in both verbal and written format
• Certificates or proven skills with Microsoft office
• 3 years of experience in a similar industry

Why work at Intertek?

A career with Intertek offers rewarding opportunities to help companies around the world develop products that are used safely by millions of people every day.

Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

Intertek’s Commitment

Intertek promotes a culture where motivated, customer-oriented employees can flourish, experience professional fulfillment, and reach their highest potential.

With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

What we have to offer :

When Working with Intertek, you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.

Last updated : 2024-04-29